Production & Permit Coordinator
About The Position
Clearwater Shower Bath is seeking an organized, detail-oriented Production & Permit Coordinator to manage permitting for bathroom remodeling and construction projects. The role is performed in-office at the company’s Tampa Bay office and involves coordinating with local building departments, construction teams, and clients to obtain timely permit approvals and ensure compliance with Florida building codes. The coordinator also oversees installation schedules and teams, coordinates purchasing and materials, supports inventory and warehouse operations, and provides customer service. This role works with construction managers, design teams, the Production Manager, Sales Managers, installers, vendors, accounting, homeowners, and other stakeholders to keep projects moving and meet customer deadlines.
Requirements
- 1–3 years of experience in permit coordination, construction operations, or permitting.
- High school diploma or GED.
- Familiarity with Florida Building Codes and local Tampa Bay permitting processes.
- Strong organizational, multitasking, and communication skills.
- Proficiency with Microsoft Office, including Word, Excel, and Outlook.
- Valid Florida driver’s license and reliable transportation for occasional travel to permitting offices.
- Employment is contingent upon passing a pre-employment drug screening.
Nice To Haves
- Florida permitting experience is highly preferred.
- Some college or a degree in a related field, such as Construction Management.
- Experience with online permitting portals.
- Florida Notary Public certification or willingness to obtain it.
Responsibilities
- Prepare and submit permit applications and supporting paperwork to appropriate city and county offices, ensuring applications include required plans, forms, and fees and meet local regulations.
- Assist with notarizing documents if certified, or coordinate notary services as needed.
- Gather permit documentation, such as drawings and product approvals, with construction managers and design teams.
- Communicate permit status and expected timelines to team members and, when needed, homeowners or clients; answer questions and troubleshoot permit-related issues.
- Direct and supervise installation teams, ensuring they understand daily assignments and objectives.
- Collaborate with the Production Manager, Sales Managers, and installers to resolve scheduling and on-the-job challenges.
- Develop daily and weekly installation schedules and adjust them to meet customer deadlines.
- Order materials and check inventory.
- Review sales work orders and identify materials needed for upcoming jobs.
- Create and submit purchase orders to vendors; track orders and shipments through warehouse delivery.
- Communicate with suppliers about availability, lead times, and delivery schedules.
- Coordinate purchase approvals with Accounting.
- Resolve order issues, shortages, damaged materials, and delivery delays.
- Monitor inventory levels and plan material needs based on installation schedules to help prevent shortages or overstock.
- Process pick tickets and ensure installers are staged for the day.
- Manage returns, claims, and defective-material reporting; help keep the warehouse organized, safe, and efficient.
- Conduct welcome calls with new customers.
- Answer customer calls about service issues and record notes, status updates, and resolutions in the CRM.
Benefits
- Health and dental insurance plans available after 60 days of employment.
- Generous paid time off.
- Flexible scheduling.
- Opportunities for career advancement.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
