Producer Food & Beverage

Freeman•Philadelphia, TX

16d•Hybrid

About The Position

The Food & Beverage Producer leads the creative vision in partnership with the creative lead and is responsible for planning, executing, and delivering food and beverage experiences for corporate and consumer events. The role manages cross-functional teams, clients, vendors, budgets, and schedules, serving as the primary point of contact for food and beverage. The Producer leads internal, client, and vendor meetings, coordinates resources within the assigned scope, and ensures projects are delivered on time and within budget. Responsibilities also include event reporting and analytics, contract negotiation, and mentoring junior staff. The role leads food and beverage delivery for events ranging from 50 to 10,000 attendees, from kickoff through reconciliation. It collaborates with creative and technical teams, venues, and security partners on event plans and operations, including floor plans, capacities, attendee flow, safety and contingency plans, accessibility, sustainability, permits, licensing, and compliance. The Producer manages budgets and timelines, vendor relationships, load-in and load-out, on-site readiness and issue resolution, and client and team communications. This position is eligible for a hybrid schedule and is based in one of the following areas: Dallas, Texas; Philadelphia, Pennsylvania; Detroit, Michigan; Fort Wayne, Indiana; or Las Vegas, Nevada. Travel is 25% to 50%.

Requirements

Bachelor’s degree or equivalent practical experience.
6–9 years of event experience.
Strong project management skills, including budgeting, scheduling, and client relations.
Strong written and verbal communication skills.
Leadership skills to lead a workstream and work with clients.
Ability to develop positive working relationships with clients.
Ability and desire to manage and mentor junior team members.
Motivated, positive, results-oriented mindset and ability to foster a positive working environment.
Mastery of G Suite (Slides, Sheets, and Docs), Microsoft Office, Airtable, Procim, Coupa, Concur, and relevant internal and client tools.
Demonstrated experience leading food and beverage and people movement.
Experience managing large-scale attendee flow, capacities, and crowd management.
Comfort managing multiple concurrent projects and vendors under tight timelines.
Willingness to travel 25% to 50%.

Responsibilities

Lead food and beverage delivery for events of varying scales, from kickoff through reconciliation.
Lead food and beverage workstreams on large projects under the direction of the Project Lead and/or Account Lead.
Set project and team goals and objectives, and recommend best practices and future event improvements.
Coordinate with creative and technical teams to align production and creative plans and develop floor plans, capacities, attendee flow, and space allocations.
Own health, safety, security, and emergency and contingency planning for assigned areas in coordination with venue and security partners.
Manage load-in, load-out, and on-site operational schedules across assigned workstreams.
Coordinate permits, licensing, insurance certificates, and venue and municipal compliance requirements.
Oversee accessibility and sustainability requirements within the assigned scope.
Conduct daily readiness checks, track issues, and resolve problems in real time on site.
Develop and manage budgets, track project costs, and document and communicate scope changes that affect budgets.
Develop, manage, and communicate project timelines.
Negotiate vendor contracts and agreements and build strong relationships with vendors and freelancers.
Support request-for-proposal development as needed.
Own client communication for the assigned project or area alongside the Account and Project Leads.
Organize and manage team communications and lead internal, vendor, and client meetings for the assigned scope.
Serve as the workstream escalation point for internal and client teams.
Contribute to a positive and collaborative workplace.
Provide event reporting and analytics.
Mentor junior team members.