Specialist - Procurement Operations FT (Onsite - San Antonio, Tx) (35209)

Goodwill San Antonio•San Antonio, TX

1d•Onsite

About The Position

The Procurement Operations Specialist performs advanced procurement functions across operational purchasing and strategic sourcing. The role coordinates the procure-to-pay process, conducts competitive sourcing events, supports pricing and contract negotiations, develops procurement analytics and KPIs, and ensures compliance with procurement policies. The Specialist works with internal stakeholders, Accounts Payable, Compliance, and suppliers to improve cost, quality, service, and operational efficiency. Responsibilities also span supplier research and evaluation, contract documentation and compliance, purchase requests and purchase orders, invoice reconciliation, procurement system administration, reporting, end-user guidance and training, and shipping, receiving, and inventory coordination as applicable.

Requirements

Associate degree or at least two years of college in accounting, business, purchasing, or a related field is strongly preferred.
At least five years of progressive experience in purchasing or procurement operations and sourcing or negotiation.
Experience with ERP and eProcurement systems.
Advanced Excel and Power BI skills, including the ability to translate data into actionable recommendations.
Strong knowledge of procurement best practices, strategic sourcing, vendor management, and contract analysis.
Effective communication, organization, and cross-functional collaboration skills; high integrity and sound judgment.
Experience producing procurement KPIs and analytical reports.

Nice To Haves

Experience with Sage and Procurify.

Responsibilities

Research, identify, qualify, and evaluate suppliers; conduct market and pricing analysis to support sourcing strategies.
Lead competitive sourcing activities, including RFQs and RFPs, for recurring and nonstandard purchases; prepare total cost evaluations.
Obtain and analyze vendor quotes, comparing price, lead time, quality, and terms to determine best value.
Support negotiations of pricing, commercial terms, and service-level expectations with new and existing suppliers.
Participate in supplier performance monitoring and recommend and track corrective or improvement actions.
Review purchasing agreements, pricing schedules, and contract terms for accuracy and completeness; coordinate formal review and approval with Compliance and stakeholders.
Upload purchasing agreements, renewals, amendments, and related documents into contract-tracking software; maintain organized documentation and route documents for approval.
Process and coordinate purchase requests and purchase orders; verify approvals, vendor setup, specifications, pricing, and account coding.
Reconcile purchase orders, receipts, and invoices; work with Accounts Payable, Compliance, and suppliers to resolve discrepancies.
Prepare and coordinate requisitions with vendors and internal staff and identify ways to streamline processes across business units.
Monitor open purchase orders, process returns and credits, and maintain accurate procurement records in the ERP system.
Maintain catalogs, price files, shopping lists, and workflow routing in the purchasing system; support end users with configuration and training.
Develop, track, and report procurement KPIs, including cost savings, spend by supplier or category, order cycle times, and supplier performance.
Analyze purchasing and spending patterns and recommend consolidation, standardization, and process-efficiency opportunities.
Prepare analytical summaries and recommendations for key stakeholders and business units.
Advise internal stakeholders on sourcing goods and services, procurement best practices, and policy expectations.
Coordinate and deliver procurement system training; support rollouts of tools, configurations, and workflow updates.
Build relationships with team members, managers, business partners, and suppliers to support supply-chain operations.
Collaborate with departments to develop scopes of work and specifications for complex purchasing needs.
Review shipment and receipt transactions for accuracy, ensure alignment with purchase orders, and resolve delivery discrepancies.
Support monitoring of bulk and centralized purchases by working with stakeholders to review usage and stocking needs.