Specialist - Procurement Operations FT (Onsite - San Antonio, Tx)

Goodwill San Antonio•Windcrest, TX

2d•$55,198 - $68,997•Onsite

About The Position

The Procurement Operations Specialist performs advanced procurement functions across operational purchasing and strategic sourcing. The role coordinates the procure-to-pay process, conducts competitive sourcing events, supports pricing and contract negotiations, develops procurement analytics and KPIs, and ensures compliance with procurement policies. The Specialist partners with internal stakeholders, Accounts Payable, Compliance, and suppliers to improve cost, quality, service, and operational efficiency. The position is based onsite at the DGR Ops Center in San Antonio, Texas, with travel to various Goodwill locations. The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. The role supports Goodwill San Antonio’s purchasing needs across the organization and includes supplier management, contract documentation, purchase order and invoice coordination, reporting, training, and process improvement.

Requirements

Associate degree or at least two years of college in accounting, business, purchasing, or a related field is strongly preferred.
At least five years of progressive experience in purchasing or procurement operations and sourcing or negotiation.
Experience with ERP and eProcurement systems.
Advanced Excel and Power BI skills, including the ability to translate data into actionable recommendations.
Strong knowledge of procurement best practices, strategic sourcing, vendor management, and contract analysis.
Effective communication, organization, and cross-functional collaboration skills; high integrity and sound judgment.
Experience producing procurement KPIs and analytical reports.

Nice To Haves

Experience with Sage and Procurify.

Responsibilities

Research, identify, qualify, and evaluate suppliers, and conduct market and pricing analysis to support sourcing strategies.
Lead competitive sourcing activities, including RFQs and RFPs, for recurring and nonstandard purchases; prepare total-cost evaluations.
Obtain and analyze vendor quotes, comparing price, lead time, quality, and terms to determine best value.
Support negotiations of pricing, commercial terms, and service-level expectations with new and existing suppliers.
Participate in supplier performance monitoring and recommend and track corrective or improvement actions.
Review purchasing agreements, pricing schedules, and contract terms for accuracy and completeness; coordinate formal review and approval with Compliance and stakeholders.
Upload purchasing agreements, renewals, amendments, and related documents into Compliance contract-tracking software and maintain organized, current contract records.
Process and coordinate purchase requests and purchase orders; verify approvals, vendor setup, specifications, pricing, and account coding.
Reconcile purchase orders, receipts, and invoices, partnering with Accounts Payable, Compliance, and suppliers to resolve discrepancies.
Review, prepare, and coordinate requisitions with vendors and internal staff; identify ways to streamline processes while supporting organizational business units.
Monitor open purchase orders, process returns and credits, and maintain accurate procurement records in the ERP system.
Maintain and update catalogs, price files, shopping lists, and workflow routing in the purchasing system; support end users with configuration and training.
Develop, track, and report procurement KPIs, including cost savings, spend by supplier or category, order cycle times, and supplier performance.
Analyze purchasing and spend patterns and recommend consolidation, standardization, and process-efficiency opportunities.
Prepare analytical summaries and recommendations for stakeholders and business units.
Advise internal stakeholders on sourcing goods and services, procurement best practices, and policy expectations.
Coordinate and deliver procurement-system training for end users; support rollouts of tools, configurations, and workflow updates.
Develop and maintain relationships with team members, managers, business partners, and suppliers to manage supply chain operations.
Collaborate with departments to develop scopes of work and specifications for complex purchasing needs.
Review shipment and receipt transactions for accuracy, align transactions with purchase orders, and resolve delivery discrepancies.
Support monitoring of bulk and centralized purchases by partnering with stakeholders to review usage and stocking needs.