Practice Assistant (Legal Administrative Support)

Sterne, Kessler, Goldstein & Fox•Washington, DC

7d•Hybrid

About The Position

Sterne, Kessler, Goldstein & Fox P.L.L.C. is seeking a Practice Assistant to provide critical practice support to attorneys and legal professionals. The role involves delivering flawless administrative support, managing priorities, and maintaining a professional, solutions-oriented approach. A successful candidate will anticipate, plan, and proactively meet client needs with a high level of attention to detail and professionalism. This role is ideal for individuals with previous customer-service experience in retail, restaurants, hotel concierges, administrative assistants, teachers, and child-care workers looking to transition into a corporate/legal setting.

Requirements

Bachelor’s degree or high school graduate with some college study
Experience in customer service settings, where attention to detail, multitasking, and problem-solving were key to your success
Genuine interest in making people's days and achieving results for individual people
Capable of managing multiple projects while working effectively under pressure
Superior analytical and organizational abilities
Strong written and verbal communication skills
Proactive and resourceful in resolving challenges with minimal supervision
Demonstrates critical thinking and a solution-oriented mindset
Ability to receive and process constructive feedback
A strong desire to learn and develop professionally
Interest in a long-term commitment with growth potential in a customer-service role in a law firm.
Practice Assistants are expected to be in the office at least 3 days per week.

Nice To Haves

Previous administrative assistant experience preferred
This is not a suitable position for candidates that are interested in going to law school.

Responsibilities

Managing and prioritizing calendars, ensuring optimal scheduling and alignment with individual priorities, practice needs, firm procedures, and client requirements.
Composing, preparing, formatting, revising, and proofreading standard business communications, forms, and documents.
Coding and entering Assigned Individuals’ time in the firm's time and billing system.
Arranging domestic and international travel, encompassing flights, accommodations, and vehicle rentals.
Planning and coordinating onsite and offsite meetings, conferences, speaking engagements, client proposals, and events. Working with Marketing and/or other office staff to manage food and beverage services, reserve rooms, and prepare materials.
Facilitating, arranging, and promptly executing reimbursements, invoices, and check requests.
Supporting calendar, deadline, and project management for Assigned Individuals by monitoring daily incoming correspondence, ensuring timely responses, and following up with Assigned Individuals regarding outstanding tasks.
Conducting legal and factual research to support client development and business initiatives.
Gathering and organizing information to do conflict checks, initiate new client paperwork, and develop engagement letters and other necessary paperwork.
Producing a large number of work assignments in an accurate and timely manner.
Performing additional duties and assignments as identified to support the team and organizational goals.