Legal Practice Assistant

Troutman Pepper Hamilton Sanders • Houston, TX

1d

About The Position

The Legal Practice Assistant (LPA) provides administrative support to attorneys and other timekeepers in the Environmental & Natural Resources Practice Group. The role involves a wide variety of administrative tasks and delivering a high level of customer service while consistently producing excellent work. The LPA anticipates and proactively meets attorneys’ business needs, applying a general knowledge of their practice areas and clients to support client satisfaction.

Requirements

• At least two years of experience in an administrative support role in a legal or professional services environment.
• Proficiency in Microsoft Office, with strong skills in Word, Excel, and PowerPoint.
• Bachelor’s degree, or a combination of experience, education, or training that demonstrates the ability to perform the job duties.
• Willingness to learn, develop new skills, and grow as an independent thinker.
• Positive, can-do attitude and initiative in assisting with varied projects and responsibilities.
• Strong interpersonal skills and ability to build effective working relationships with people at all levels, clients, and vendors.
• Commitment to high-quality, professional service for internal and external clients.
• Ability to manage multiple projects and competing priorities in a deadline-driven environment.
• Initiative and sound judgment in setting priorities and completing projects.
• Ability to work independently and collaboratively to promote consistent, efficient workflows.
• Strong verbal and written communication skills.
• Excellent grammar, punctuation, proofreading, and attention to detail.
• Commitment to client service, ethical conduct, and firm values.
• Ability to maintain the confidentiality of attorney, client, and firm information.
• Ability to self-manage and work effectively in remote, hybrid, and in-office environments.

Nice To Haves

• Experience working in Environmental & Natural Resources.

Responsibilities

• Perform routine administrative tasks for attorneys and other timekeepers.
• Support new client and business development efforts by opening and closing matters and submitting requests for conflicts-of-interest checks.
• Process expense reimbursement requests and invoices in a timely manner.
• Prepare and update reports and presentations using Microsoft Office Suite and firm branding and style guide standards.
• Support client billing, including distributing and reviewing client invoices and maintaining current knowledge of client billing requirements.
• Coordinate workflow support for attorneys with administrative departments.
• Prepare routine correspondence, read and route mail, conduct general research, and maintain files.
• Cover phone contacts and route voicemail messages.
• Manage calendars, prioritize meetings, resolve calendar conflicts, and proactively organize schedule changes for events and meetings.
• Arrange domestic and international travel and prepare and submit related expense reports.
• Collaborate with internal and external resources to complete projects and tasks.
• Provide overflow assistance to the administrative legal support team.
• Help foster superior customer service, collaboration, commitment, team spirit, pride, and trust.
• Maintain attorney bar membership and continuing legal education (CLE) records.

What This Job Offers

• Job Type: Full-time