Legal Practice Assistant

Troutman Pepper • Philadelphia, PA

2d • $85,000 - $105,000

About The Position

The Legal Practice Assistant (LPA) provides administrative support to attorneys and other timekeepers in the Health Care & Life Sciences Litigation Practice Group. The role performs a wide range of administrative tasks, provides a high level of customer service, and produces accurate, high-quality work. The LPA anticipates and proactively addresses attorneys’ business needs, applying general knowledge of their practice areas and clients to support client satisfaction.

The position involves legal document preparation and filing, billing and time-entry support, calendar and travel coordination, records management, and collaboration with firm departments and external contacts. The LPA also helps maintain efficient workflows, supports client and business development activities, and handles confidential client and attorney information.

Requirements

• Minimum eight years of related experience, preferably in a law firm or similar professional services environment.
• Advanced knowledge of Microsoft Office, particularly Word, Excel, and PowerPoint.
• Experience working in Health Care & Life Sciences (HCLS) Litigation.
• Bachelor’s degree, or a combination of experience, education, and training demonstrating the ability to perform the job duties.
• Excellent written and verbal communication skills and the ability to interact effectively with firm personnel, clients, and vendors.
• Ability to work independently and collaboratively to support consistent, efficient workflows.
• Ability to manage multiple projects in a deadline-driven environment and work across teams.
• Ability to work with minimal guidance, exercise good judgment, and make decisions.
• Willingness and ability to adapt to changing assignments and priorities.
• Initiative, a learning mindset, and the ability to think independently.
• Strong interpersonal skills and ability to provide high-quality service to diverse groups.
• Ability to set priorities and carry projects through to completion.
• Excellent grammar, punctuation, and proofreading skills.
• Ability to solve complex problems and make sound judgments based on multiple sources of information.
• Strong litigation knowledge, including significant knowledge of federal and state litigation practices and local court rules.

Nice To Haves

• Related experience in a law firm or similar professional services environment.

Responsibilities

• Perform specialized administrative work for the practice group, applying technical proficiency and knowledge of firm procedures.
• Develop an understanding of department objectives, activities, and requirements to anticipate and address team needs.
• Code and enter timekeepers’ time and costs in the firm’s time and billing system.
• Coordinate and prepare high-volume client billing, following client-specific instructions and managing revisions.
• Support new client and business development efforts by opening and closing matters and requesting conflicts-of-interest checks.
• Share knowledge of practice group requirements and firm policies, and collaborate on improving processes and procedures.
• Process expense reimbursement requests and invoices in a timely manner.
• Distribute and review client invoices and maintain current knowledge of client billing requirements.
• Maintain confidentiality when handling client matters and personal attorney information.
• Coordinate workflow support for attorneys with administrative departments.
• Prepare routine correspondence, read and route mail, conduct general research, and maintain files.
• Make complex edits to legal documents.
• Manage calendars, prioritize meetings, resolve conflicts, and organize schedule changes for events and meetings.
• Arrange domestic and international travel and prepare related expense reports.
• Collaborate with resources inside and outside the firm to complete projects and tasks.
• Manage information using the firm’s database file management and records management systems.
• Support a culture of customer service, collaboration, commitment, team spirit, pride, and trust.
• Respond promptly to internal and external client inquiries and seek feedback or follow up as appropriate.
• Maintain attorney bar membership and CLE records.
• Prepare and file legal documents in federal and state courts, including electronic filings.
• Prepare legal documents, correspondence, and binders.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior