Legal Practice Assistant
About The Position
McGuireWoods LLP is hiring a Legal Practice Assistant for its Practice Assistants Response Team in the Richmond, Virginia, and Charlotte, North Carolina, offices. The assistant will work on a team supporting associates across the firm with legal and administrative tasks in the corporate practice area. Duties include document management, opening and closing files, calendaring, time entry and billing, travel arrangements, meeting and conference scheduling, and special projects. McGuireWoods is a law firm that has provided legal services to corporate, individual, and nonprofit clients since 1834. The firm states that most employees have a hybrid remote option.
Requirements
- High school diploma or GED and at least three years of related experience and/or training, or an equivalent combination of education and experience.
- Ability to work efficiently and effectively from a different location than the people supported and as part of a team.
- Ability to think clearly, react positively, evaluate situations, determine appropriate action, and act decisively under pressure.
- Ability to proactively identify opportunities to assist the team and those it supports.
- Highly organized and self-starting.
Nice To Haves
- Experience with corporate filing.
- Experience with time entry and billing software, including Elite.
- Experience with expense reimbursement software, including ChromeRiver.
- Interest in using innovative AI technology, including Harvey and Copilot, to support efficient, high-impact work.
Responsibilities
- Prepare, edit, and format legal documents and correspondence.
- Manage and organize large volumes of deal documents to support closings and create electronic closing binders.
- Manage transaction files by uploading and organizing documents in the document management system; processing, saving, and distributing transaction correspondence, execution copies, and regulatory or agency filings; and maintaining closing checklists and document indices as needed.
- Organize and maintain corporate matter files, retrieve case files, and prepare files for closing in accordance with Records Department procedures.
- Communicate professionally with clients, vendors, courts, regulatory agencies, and firm personnel by telephone, email, and in person.
- Participate as part of a Practice Assistant team, providing coverage or backup coverage as needed.
Benefits
- Most employees have a hybrid remote option, which the firm says offers flexibility and work-life balance.
- Excellent benefits are offered, but specific benefits are not listed.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
