Portfolio CAM - North Region

VESTA PROPERTY SERVICES INC•Vero Beach, FL

2d•$53,000 - $65,000•Onsite

About The Position

The Community Association Manager provides management, direction, and leadership to ensure assigned properties are maintained and operated in accordance with Vesta Management requirements and the management agreement between Vesta Property Services and the governing Board of Directors. The role works closely with associations, Boards of Directors, and/or developers to manage community operations and facilitate solutions to issues involving communities and internal support staff. The manager complies with applicable Florida laws and statutes, conducts regular inspections for maintenance, repairs, and rule violations, and uses management, customer service, and supervisory skills to support the care and maintenance of the communities served. The position oversees association finances and budgets, vendor and employee performance, meetings and records, communications with owners and residents, enforcement of association rules, insurance claims, and maintenance systems. It requires daily travel and is based in Vero Beach, Florida. The role is largely sedentary and operates in a clerical office setting, with use of standard office equipment and the ability to lift up to 15 pounds.

Requirements

2 to 5 years of experience.
LCAM designation.
Daily travel is expected.
Ability to lift up to 15 pounds.
Bachelor’s degree is not required.

Nice To Haves

Bachelor’s degree.

Responsibilities

Monitor collections related to association assessments.
Approve invoices outside regularly budgeted items and submit them for payment; ensure correct coding for financial statements.
Work with the Board to prepare the annual budget, monitor adherence, and distribute the budget as required by governing documents and statutes.
Understand financial reports, including general ledgers, variance reports, accounts payable, income statements, and balance sheets.
Write routine reports and correspondence and communicate clearly with owners, tenants, the public, Board members, staff, contractors, and service providers.
Monitor vendor performance and contract compliance, coordinate with the Board on proposals, and obtain and file vendor business licenses and insurance.
Prepare and post Board agendas and Board packages, attend Board meetings, and record or transcribe Board and annual meeting minutes as applicable.
Respond to requests from title, mortgage, and real estate companies.
Assist the Maintenance Supervisor with work-order review and follow-up as needed.
Inspect buildings, facilities, and grounds monthly; assess vendor performance and note violations of covenants and restrictions; include inspection reports in monthly management reports to the Board.
Read and interpret safety rules, operating and procedural manuals, relevant state statutes, and association governing documents, bylaws, rules, and regulations.
Serve as liaison among the association, Board, legal counsel, and community association members.
Document, submit, and coordinate insurance claims.
Ensure contractor compliance with contract terms for deposits, progress payments, retention, and final payments.
Supervise outside vendors and/or site employees as necessary and manage assigned association employees and vendors.
Compile information for annual and budget meeting mailings.
Administer association rules and regulations and recommend possible fixes, solutions, and suggestions for Board consideration.
Understand requirements for different meeting types and elections.
Prepare and submit management reports to the Board.
Respond to owner and resident inquiries; identify and record violations; and implement enforcement policies, including rules and architectural controls, as directed by the association.
Develop, establish, and implement systems and controls to document and complete maintenance needs.
Manage assigned association employees and vendors and take responsibility for the performance of association management services.