Senior CAM (Portfolio)

VESTA PROPERTY SERVICES INC•St. Augustine, FL

1d•$60,000 - $75,000•Onsite

About The Position

The Senior Community Association Manager provides management, direction, and leadership to ensure assigned properties are maintained and operated in accordance with Vesta Management practices and the management agreement between Vesta Property Services and the governing Board of Directors. The role works closely with associations, boards, and/or developers to manage community operations, address issues between communities and internal support staff, and comply with applicable Florida laws and statutes. It requires strong management, customer service, and supervisory skills, with responsibility for the care and maintenance of assigned communities. The manager oversees association financial administration, vendor and employee performance, meetings and elections, inspections, rule enforcement, insurance claims, resident inquiries, and maintenance systems. The position requires daily travel and is primarily sedentary in a clerical office environment, with routine use of standard office equipment and the ability to lift up to 15 pounds.

Requirements

At least 8 years of experience.
LCAM designation.
Daily travel is expected.
Ability to lift up to 15 pounds.
Ability to perform the described duties in a largely sedentary clerical office setting and use standard office equipment.

Nice To Haves

Bachelor’s degree.

Responsibilities

Monitor collections related to association assessments.
Approve invoices outside regularly budgeted items and submit them for payment; ensure correct coding for financial statements.
Work with the board to prepare the annual budget, monitor adherence, and distribute the budget as required by governing documents and statutes.
Understand financial reports, including general ledgers, variance reports, accounts payable, income statements, and balance sheets.
Write routine reports and correspondence, communicate clearly, and present ideas to owners, tenants, the public, board members, staff, contractors, and service providers.
Monitor vendor performance and contract compliance; coordinate with the board on proposals and appropriate pricing and service levels; obtain and file vendor business licenses and insurance.
Draft and post board agendas, prepare board packages, attend board meetings, record minutes, and transcribe board and annual meeting minutes as applicable.
Respond to requests from title, mortgage, and real estate companies.
Assist the Maintenance Supervisor with reviewing and expediting work orders as needed.
Conduct monthly inspections of buildings, facilities, and grounds to assess vendor performance and identify violations; include inspection reports in monthly management reports to the board.
Read and interpret safety, operating, and procedural materials, applicable state statutes, and association governing documents, bylaws, rules, and regulations.
Serve as liaison among the association, board, legal counsel, and community association members.
Document, submit, and coordinate insurance claims.
Ensure contractor compliance with contract terms concerning deposits, progress payments, retention, and final payments.
Supervise outside vendors and site employees as necessary.
Compile information for annual and budget meeting mailings.
Administer association rules and regulations and provide potential fixes, solutions, suggestions, and recommendations for the board to consider.
Understand requirements for different types of meetings and elections.
Prepare and submit management reports to the board.
Respond to owner and resident inquiries.
Identify and record violations of association restrictions, rules, and regulations; implement enforcement policies, including rules and architectural controls, as directed by the association.
Develop, establish, and implement systems and controls to ensure maintenance needs are documented and completed.
Manage employees and vendors of assigned associations and oversee the performance of association management services.
Multi-task, adapt to change, solve practical problems, and work with a variety of concrete variables.