Senior CAM

VESTA PROPERTY SERVICES INC•Wellington, FL

1d•$72,000 - $80,000•Onsite

About The Position

The Senior Community Association Manager provides management, direction, and leadership to ensure assigned properties are maintained and operated in accordance with Vesta Management and the management agreement between Vesta Property Services and the governing Board of Directors. The role works closely with associations, boards, and/or developers to manage community operations, address problems between communities and internal support staff, and comply with applicable Florida laws and statutes. The manager conducts regular inspections relating to maintenance, repairs, violations, and enforcement, and uses management, customer service, and supervisory skills to support the care and maintenance of the communities served. The manager is responsible for the performance of association management services and manages the associations’ employees and vendors. The position is based in Wellington, Florida, with daily travel expected. It is a largely sedentary role in a clerical office setting and routinely uses standard office equipment.

Requirements

At least 8 years of experience.
LCAM designation.
Daily travel is expected.
Ability to lift up to 15 pounds.
Ability to read and interpret safety rules, manuals, state statutes, and association governing documents.
Ability to communicate clearly, multitask, adapt to change, solve practical problems, and work with a variety of people and concrete variables.

Nice To Haves

Bachelor’s degree.

Responsibilities

Monitor collections related to association assessments.
Approve invoices outside regularly budgeted items, submit them for payment, and ensure correct coding for financial statements.
Work with the Board to prepare the yearly budget, monitor adherence, and distribute the budget as required by governing documents and statutes.
Understand financial reports, including general ledgers, variance reports, accounts payable, income statements, and balance sheets.
Write routine reports and correspondence, communicate clearly, and present ideas to owners, tenants, the public, Board members, staff, contractors, and service providers.
Monitor vendor performance and contract compliance; coordinate with the Board on proposals and appropriate pricing and service levels; and obtain and file vendor business licenses and insurance.
Draft and post Board agendas, prepare Board packages, attend Board meetings, record minutes, and transcribe Board and annual meeting minutes as applicable.
Respond to requests from title, mortgage, and real estate companies.
Assist the Maintenance Supervisor with work-order reviews and expedite work orders as appropriate.
Conduct monthly inspections of buildings, facilities, and grounds to assess vendor performance and note violations of covenants and restrictions; include inspection reports in monthly management reports to the Board.
Read and interpret safety rules, operating and procedural manuals, applicable state statutes, and condominium documents, bylaws, rules, and regulations.
Serve as liaison among the association, Board, legal counsel, and community association members.
Document, submit, and coordinate insurance claims.
Ensure contractor compliance with contract terms for deposits, progress payments, retention, and final payments.
Supervise outside vendors and/or site employees as necessary.
Compile information for annual and budget meeting mailings.
Administer association rules and regulations and provide fixes, possible solutions, suggestions, and recommendations for the Board to consider.
Understand requirements for different types of meetings and elections.
Prepare and submit management reports to the Board and respond to owner and resident inquiries.
Identify and record violations of association restrictions, rules, and regulations, and implement enforcement policies as directed by the association.
Develop, establish, and implement systems and controls to ensure maintenance needs are documented and completed.
Manage employees and vendors of assigned associations and oversee the performance of association management services.