Plant Administrative Assistant

Schreiber Foods•Stephenville, TX

2d•Onsite

About The Position

The Plant Administrative Assistant provides administrative support to the Plant Manager and Leadership Team at the Stephenville plant. The role involves typing, maintaining files, arranging meetings and appointments, providing telephone coverage, and completing other administrative functions as needed. A high level of confidentiality is required. This is a full-time, flex-schedule position with default hours of 7:00 a.m. to 3:30 p.m. The role is interview-based and requires additional testing. To be eligible for the interview process, applicants must not be under corrective action, must have received an overall rating of “Successful” or higher on their most recent annual performance assessment, must have attendance under 40 points, and must meet the testing and other listed requirements. Required test scores are WPT-R: 20, Microsoft Word: 60, and Microsoft Excel: 60. The position also performs required process CP, CCP, QP, and CQP checks; follows reaction plans for food safety, food quality, and customer requirement deviations; and helps identify and meet customer requirements and support proper production operations. The assistant demonstrates product identity and records accurate production-report data.

Requirements

High school diploma or GED.
Three or more years of office or administrative experience.
Experience working with confidential information.
Demonstrated ability to maintain confidential information and manage multiple responsibilities.
Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
Demonstrated organizational skills.
Energetic and able to manage stress and change effectively.
Ability to work with minimal supervision.
Ability to interact comfortably and professionally with executives, internal and external customers, and peers.
Professional telephone skills.
Must meet the stated interview-process eligibility requirements: no current corrective action, a most recent annual performance rating of “Successful” or higher, and attendance under 40 points.
Must achieve required test scores: WPT-R 20, Microsoft Word 60, and Microsoft Excel 60.

Responsibilities

Perform front desk duties, including telephone coverage and security gate access.
Coordinate meetings, take minutes, and type and distribute minutes for staff, production, and partner meetings.
Maintain the plant calendar and agendas for executive visits, customer visits, audits, and other scheduled events.
Order and coordinate meals for scheduled events.
Replenish and track plant recognition items and events.
Coordinate the Cheese Program.
Coordinate visitor and customer arrangements.
Coordinate plant retirement and anniversary gifts and related events.
Coordinate plant security systems, including Salto and MyQ.
Collect, prepare, and type statistical and narrative reports; maintain leadership profiles; update the organizational chart when needed; and email information to appropriate recipients.
Assist the Plant Manager with confidential matters, planning, and mentoring activities.
Help coordinate educational workshops and training sessions as assigned.
Maintain filing systems; answer telephone calls and take messages; schedule appointments; and receive and send mail.
Support plant needs, including the recognition board, business cards, phone lists, vacation calendars, and standard-form files.
Maintain the administrative expense credit card and food card.
Maintain confidentiality and compliance in all aspects of the position.
Perform required process CP, CCP, QP, and CQP checks.
Follow reaction plans for food safety, food quality, and customer requirement deviations.
Identify and understand customer requirements and assist in ensuring proper production operations.
Demonstrate product identity and record accurate data on production reports.

Benefits

Employee Stock Ownership Plan (ESOP) from day one.
8% 401(k) match into the ESOP and an additional employer contribution toward retirement each year.
Opportunity to earn incentive pay twice a year when company goals are met.
Personal Time Off (PTO) starting on day one.
Up to $5,000 annually toward childcare costs, including monthly contributions for independent babysitters.
Wellness Incentive and employer-funded Lifestyle Spending Account for fitness, mental health, and other lifestyle expenses.
Development opportunities relevant to the role, career goals, and company.
Tuition reimbursement.
Medical, prescription drug, dental, vision, pet, and mental health benefits starting day one.
Partners Helping Partners assistance program.