Plant Administrative Assistant

Schreiber Foods • Stephenville, TX

4d

About The Position

The Plant Administrative Assistant provides administrative support to the Plant Manager and Leadership Team. The role handles confidential information and performs a range of administrative duties, including maintaining files, arranging meetings and appointments, providing telephone coverage, and supporting plant needs. The position is based in Stephenville, is full-time, and follows a flex schedule with default hours of 7:00 a.m. to 3:30 p.m.

This is an interview-based position that requires additional testing. Applicants must meet the stated eligibility conditions, including having no current corrective action, a most recent annual performance rating of “Successful” or higher, attendance under 40 points, and the required test scores: WPT-R 20, Microsoft Word 60, and Microsoft Excel 60. The role also performs required process CP, CCP, QP, and CQP checks and follows reaction plans for food safety, food quality, and customer requirement deviations.

Requirements

• High school diploma or GED.
• At least 3 years of office or administrative experience.
• Experience working with confidential information.
• Demonstrated ability to maintain confidential information.
• Demonstrated ability to manage multiple responsibilities.
• Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
• Demonstrated organizational skills.
• Ability to manage stress and change effectively.
• Ability to work with minimal supervision.
• Ability to interact comfortably and professionally with executives, internal and external customers, and peers.
• Professional telephone skills.
• For interview eligibility: no current corrective action, a most recent annual performance assessment rating of “Successful” or higher, and attendance under 40 points.
• Required test scores: WPT-R 20, Microsoft Word 60, and Microsoft Excel 60.

Responsibilities

• Perform front desk duties, including telephone coverage and security gate access.
• Coordinate meetings, take minutes, and type and distribute minutes for staff, production, and partner meetings.
• Maintain the plant calendar for executive visits, customer visits, audits, and other scheduled events, and maintain event agendas.
• Order and coordinate meals for events.
• Replenish and track plant recognition items and events.
• Coordinate the Cheese Program.
• Coordinate visitor and customer arrangements.
• Coordinate plant retirement and anniversary gifts and related events.
• Coordinate plant security systems, including Salto and MyQ.
• Collect, prepare, and type statistical and narrative reports; maintain leadership profiles; update the organizational chart as needed; and email information to appropriate recipients.
• Assist the Plant Manager with confidential matters, planning, and mentoring activities.
• Help coordinate educational workshops and training sessions as assigned.
• Maintain filing systems; answer telephone calls; take messages; schedule appointments; and receive and send mail.
• Support plant needs, including the recognition board, business cards, phone lists, vacation calendars, and standard forms files.
• Maintain the administrative expense credit card and food card.
• Maintain confidentiality and compliance in all aspects of the position.
• Perform required process CP, CCP, QP, and CQP checks and follow reaction plans for food safety, food quality, and customer requirement deviations.
• Identify and understand customer requirements and assist in ensuring proper production operations.
• Demonstrate product identity and record accurate data on production reports.

Benefits

• Employee Stock Ownership Plan (ESOP) from day one.
• 8% 401(k) match into the ESOP, plus an additional annual company retirement contribution.
• Opportunity to earn incentive pay twice a year when company goals are met.
• Personal Time Off (PTO) starting on day one.
• Up to $5,000 annually toward childcare costs.
• Wellness Incentive and employer-funded Lifestyle Spending Account for fitness, mental health, and other lifestyle expenses.
• Tuition reimbursement.
• Medical, prescription drug, dental, vision, pet, and mental health benefits starting day one.
• Partners Helping Partners support program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED