Pharmacy Scheduler

Walgreens•Austin, TX

4d•$19 - $25

About The Position

Coordinates relief pharmacists’ work schedules for the assigned area using the market scheduling system and performs administrative duties to support the District Pharmacy Supervisor. The role also models and delivers a distinctive, delightful customer experience. The Pharmacy Scheduler covers open pharmacist shifts, creates and releases relief pharmacist schedules, coordinates additional shifts for full-time pharmacists, and maintains pharmacy staff credentialing, licensing, and PTCB compliance records. Administrative support includes maintaining calendars and files, arranging travel, processing expense reports, supporting store visits, preparing payroll for approval, and assisting with recruiting and the pharmacy intern program. As time permits, the role also coordinates meetings and screens correspondence. The position handles confidential information with discretion, completes training and self-development activities, follows company policies, and performs general office duties and special assignments.

Requirements

High school diploma or GED.
Basic Microsoft Excel skills, including working with and formatting worksheets, editing cells, using common functions, and printing.
Basic Microsoft PowerPoint skills, including editing and arranging slides, formatting text, inserting tables or notes, moving objects, and running a slide show.
Basic Microsoft Word skills, including editing and formatting documents, using common review and editing functions, and printing.

Nice To Haves

Prior work experience with Walgreens.

Responsibilities

Model and share customer service practices with area staff to provide a distinctive and delightful customer experience.
Schedule and place pharmacists in open shifts caused by PTO, disability, jury duty, or no-shows.
Create and release relief pharmacist work schedules using the market scheduling system.
Coordinate additional shifts for full-time pharmacists to complete their schedules while minimizing premium pay.
Schedule, prioritize, and follow up on meetings and appointments; maintain the District Pharmacy Supervisor’s calendar, issue reminders, and monitor appointments.
Organize and maintain paperwork and files.
Cascade key communications to the area and associated districts as instructed by HCS.
Maintain area pharmacy staff credentialing, licensing, and PTCB compliance status in the WOLF system.
Arrange travel, including ground transportation and hotels; prepare itineraries for the Healthcare Supervisor and process expense reports.
Support the Healthcare Supervisor with store visit scheduling, preparation, documentation, and reporting.
Prepare salaried pharmacist payroll for Healthcare Supervisor approval and resolve payroll issues as needed.
Support pharmacy recruiting by communicating with target schools and internal recruiting teams, coordinating campus recruiting events, and providing interview logistics or offer details to candidates.
Manage the pharmacy intern program in support of the Healthcare Supervisor.
When time permits, coordinate meeting logistics and content, and ensure the availability of software, equipment, meeting space, food, and supplies.
When time permits, screen correspondence, prioritize mail, draft responses as appropriate, and refer complex or urgent matters to the appropriate person.
Handle confidential and sensitive information with discretion.
Comply with company policies and procedures and maintain respectful relationships with coworkers.
Perform general office duties, special assignments, report generation, healthcare initiative support, and other assigned tasks.
Attend requested training and complete training modules.
Pursue self-development by monitoring performance, setting high standards, seeking best practices, learning from others, and improving job performance.