Pharmacy Scheduler

Walgreens•Wichita, KS

4d•$19 - $25

About The Position

The Pharmacy Scheduler coordinates relief pharmacist work schedules for their area using the market scheduling system and performs administrative duties to support the District Pharmacy Supervisor. The role also models and delivers a distinctive, delightful customer experience. Responsibilities include filling open pharmacist shifts, managing calendars and appointments, coordinating communications and travel, maintaining staff credentialing and compliance records, supporting payroll, store visits, recruitment, and the pharmacy intern program. The role may also coordinate meeting logistics, screen correspondence, handle confidential information, perform general office duties, and complete special assignments. The scheduler attends requested training and pursues ongoing self-development.

Requirements

High school diploma or GED.
Basic Microsoft Excel skills, including common workbook, cell-formatting, editing, chart, worksheet, page setup, spell-check, and printing functions.
Basic Microsoft PowerPoint skills, including slide management, text editing, view navigation, tables or notes, object movement, printing, and slide-show functions.
Basic Microsoft Word skills, including document editing and formatting, sorting, bullets, inserting pictures and dates, find and replace, spell check, track changes, review pane, and printing.

Nice To Haves

Prior work experience with Walgreens.

Responsibilities

Model and share customer-service best practices with area staff, including positive interpersonal habits and Walgreens service traits.
Schedule and place pharmacists in open shifts caused by PTO, disability, jury duty, or no-shows.
Schedule, prioritize, and follow up on meetings and appointments; maintain the District Pharmacy Supervisor’s calendar, issue reminders, and monitor appointments.
Organize and maintain paperwork and files.
Create and release relief pharmacist work schedules using the market scheduling system.
Cascade key communications to the area and associated districts as instructed by HCS.
Coordinate extra shifts for full-time pharmacists to complete their schedules while minimizing premium pay for shift coverage.
Maintain credentialing, licensing, and PTCB compliance status for area pharmacy staff in the WOLF system.
Arrange travel, including ground transportation and hotels; prepare Healthcare Supervisor itineraries and process expense reports.
Support Healthcare Supervisor store-visit scheduling, preparation, documentation, and reporting.
Prepare salaried pharmacist payroll for Healthcare Supervisor approval and resolve payroll issues when necessary.
Support pharmacy recruitment by communicating with target schools and internal recruiting teams, coordinating campus recruiting events, and providing interview logistics or offer details to candidates.
Manage the pharmacy intern program in support of the Healthcare Supervisor.
When time permits, coordinate meeting logistics, content, software, equipment, meeting space, food, and supplies.
When time permits, screen correspondence, prioritize mail, draft responses as appropriate, refer complex or urgent matters, and gather information needed to respond.
Handle confidential and sensitive information with discretion.
Comply with company policies and procedures and maintain respectful relationships with coworkers.
Perform general office duties and complete special assignments and other tasks, such as report generation and healthcare initiative support.
Attend training and complete training modules as requested by the Director Pharmacy & Retail Operations or Regional Vice President.
Pursue self-development by monitoring performance, setting high standards, seeking best practices, learning from others, and improving job performance.