Pharmacy Scheduler

Walgreens•Topeka, KS

About The Position

The Pharmacy Scheduler coordinates relief pharmacist work schedules for their area using the market scheduling system and performs administrative duties to support the District Pharmacy Supervisor. The role helps deliver a distinctive customer experience, maintains pharmacist staffing and compliance information, and provides scheduling, travel, payroll, recruitment, and meeting support to the Healthcare Supervisor. It also handles confidential information with discretion and performs general office duties, special assignments, and other tasks as assigned. The position requires a high school diploma or GED and basic skills in Microsoft Excel, PowerPoint, and Word. Prior work experience with Walgreens is preferred. The role will remain open until filled. Walgreens states that the actual hourly salary offered within the advertised range depends on factors including geography, skills and abilities, education, experience, and other relevant factors; however, no salary range is included in the supplied description. Benefits information is available through the linked Walgreens benefits page.

Requirements

High school diploma or GED.
Basic-level Microsoft Excel skills, including common workbook, cell-formatting, editing, chart, worksheet, page setup, spell-check, and printing tasks.
Basic-level Microsoft PowerPoint skills, including slide management, text editing and formatting, view navigation, inserting tables or notes, moving objects, printing outline view, and running a slide show.
Basic-level Microsoft Word skills, including document editing and formatting, page and column adjustments, sorting, inserting bullets, pictures and dates, find and replace, spell check, track changes, review pane, and printing.

Nice To Haves

Prior work experience with Walgreens.

Responsibilities

Model and share customer-service best practices with area staff to deliver a distinctive and delightful customer experience.
Schedule and place pharmacists in open shifts arising from PTO, disability, jury duty, and no-shows.
Schedule, prioritize, and follow up on meetings and appointments; maintain the District Pharmacy Supervisor’s calendar, issue reminders, and monitor appointments.
Organize and maintain paperwork and files.
Create and release relief pharmacist schedules using the market scheduling system.
Cascade key communications to the area and associated districts as instructed by HCS.
Coordinate additional shifts for full-time pharmacists who need them to complete their schedules and help minimize premium pay.
Maintain credentialing, licensing, and PTCB compliance status for area pharmacy staff in the WOLF system.
Arrange travel, including ground transportation and hotel accommodations, and prepare travel itineraries for the Healthcare Supervisor.
Process expense reports.
Support the Healthcare Supervisor with store-visit scheduling, preparation, documentation, and reporting.
Prepare salaried pharmacist payroll for Healthcare Supervisor approval and resolve payroll issues when necessary.
Support pharmacy recruitment by communicating with target schools and internal recruiting teams, coordinating campus recruiting events, and following up with interview candidates about logistics or offer details.
Manage the pharmacy intern program in support of the Healthcare Supervisor.
When time permits, coordinate meeting logistics, prepare meeting content, and ensure necessary software, equipment, meeting space, food, and supplies are available.
When time permits, screen correspondence, prioritize mail, and draft responses as appropriate; refer complex or urgent matters to the appropriate person and gather information needed to respond.
Handle confidential and sensitive information with discretion.
Comply with company policies and procedures and maintain respectful relationships with coworkers.
Perform general office duties, special assignments, report generation, healthcare initiative support, and other tasks as assigned.
Attend training and complete training modules as requested by the Director Pharmacy & Retail Operations or Regional Vice President.
Pursue self-development by monitoring performance, setting high standards, seeking best practices, learning from others, and improving job performance.