Pharmacy Scheduler

Walgreens•Topeka, KS

4d•$19 - $25

About The Position

The Pharmacy Scheduler coordinates relief-pharmacist work schedules for the assigned area using the market scheduling system and performs administrative duties to support the District Pharmacy Supervisor. The role also models and delivers a distinctive, delightful customer experience. The position handles pharmacist shift coverage and scheduling, calendar and meeting coordination, communications, credentialing and licensing tracking, travel arrangements, expense reports, store-visit support, payroll preparation, pharmacy recruitment support, and administration of the pharmacy intern program. It may also support meeting logistics and correspondence management when time permits, and completes general office duties and special assignments. The role requires discretion with confidential or sensitive information, compliance with company policies, respectful coworker relationships, and participation in requested training and ongoing self-development.

Requirements

High school diploma or GED.
Basic Microsoft Excel skills, including workbook and worksheet editing, cell formatting, copying and pasting, saving, charts, page setup, spell check, and printing.
Basic Microsoft PowerPoint skills, including slide editing and arrangement, text editing, inserting tables or notes, moving objects, printing, and running slide shows.
Basic Microsoft Word skills, including document and text editing, formatting, sorting, bullets, pictures and dates, find and replace, spell check, track changes, review pane, and printing.

Nice To Haves

Prior work experience with Walgreens.

Responsibilities

Model and share customer-service practices with area staff to provide a distinctive and delightful customer experience.
Schedule and place pharmacists in open shifts resulting from PTO, disability, jury duty, and no-shows.
Schedule, prioritize, and follow up on meetings and appointments; maintain the District Pharmacy Supervisor’s calendar, issue reminders, and monitor appointments.
Organize and maintain paperwork and files.
Create and release relief-pharmacist work schedules using the market scheduling system.
Cascade key communications to the area and associated districts as instructed by HCS.
Coordinate extra shifts for full-time pharmacists to complete their schedules and minimize premium pay for shift coverage.
Maintain area pharmacy staff credentialing, licensing, and PTCB compliance status in the WOLF system.
Arrange travel, including ground transportation and hotels; prepare Healthcare Supervisor travel itineraries and process expense reports.
Support the Healthcare Supervisor with store-visit scheduling, preparation, documentation, and reporting.
Prepare salaried pharmacist payroll for Healthcare Supervisor approval and resolve payroll issues as needed.
Support pharmacy recruitment by communicating with target schools and internal recruiting teams, coordinating campus recruiting events, and providing interview logistics or offer details to candidates.
Manage the pharmacy intern program in support of the Healthcare Supervisor.
When time permits, coordinate meeting logistics, prepare meeting content, and ensure availability of software, equipment, meeting space, food, supplies, and other items.
When time permits, screen correspondence, prioritize mail, draft appropriate responses, refer complex or urgent matters, and gather information needed to respond.
Handle confidential and sensitive information with discretion.
Comply with company policies and procedures and maintain respectful relationships with coworkers.
Perform general office duties and complete special assignments and other tasks, such as report generation and healthcare initiative support.
Attend training and complete training modules as requested by the Director Pharmacy & Retail Operations or Regional Vice President.
Pursue self-development by monitoring performance, setting high personal standards, seeking best practices, learning from others, and improving job performance.