Pharmacy Scheduler

Walgreens•Independence, MO

3d•$19 - $25

About The Position

The Pharmacy Scheduler coordinates relief pharmacist work schedules for their area using the market scheduling system and performs administrative duties to support the District Pharmacy Supervisor. The role also models and delivers a distinctive, delightful customer experience. Responsibilities include filling open pharmacist shifts, maintaining schedules and calendars, coordinating communications, tracking pharmacy staff credentialing and compliance, arranging travel, supporting store visits and payroll, assisting with recruitment, and managing the pharmacy intern program. The position may also coordinate meetings, screen correspondence, handle confidential information, complete office duties and special assignments, and attend training and pursue self-development.

Requirements

High School Diploma or GED.
Basic Microsoft Excel skills, including workbook and worksheet operations, cell formatting, copying and pasting, chart selection, page setup, spell check, and printing.
Basic Microsoft PowerPoint skills, including creating and editing slides and text, navigating and changing views, inserting tables or notes, moving objects, printing outline view, and running a slide show.
Basic Microsoft Word skills, including editing and formatting text, adjusting margins and columns, sorting, inserting bullets, pictures, and dates, using find and replace, spell check, track changes, review pane, and printing.

Nice To Haves

Prior work experience with Walgreens.

Responsibilities

Model and share customer service best practices with area staff to deliver a distinctive and delightful customer experience.
Schedule relief pharmacists into open shifts caused by PTO, disability, jury duty, or no-shows.
Schedule, prioritize, and follow up on meetings and appointments; maintain the District Pharmacy Supervisor’s calendar, issue reminders, and monitor appointments.
Organize and maintain paperwork and files.
Create and release relief pharmacist work schedules using the market scheduling system.
Cascade key communications to the area and associated districts as instructed by HCS.
Coordinate schedules for full-time pharmacists who need extra shifts, while minimizing premium pay incurred to cover shifts.
Maintain credentialing, licensing, and PTCB compliance status for area pharmacy staff in the WOLF system.
Arrange travel, including ground transportation and hotels; prepare itineraries for the Healthcare Supervisor and process expense reports.
Support the Healthcare Supervisor with store-visit scheduling, preparation, documentation, and reporting.
Prepare salaried pharmacist payroll for the Healthcare Supervisor’s approval and resolve payroll issues when necessary.
Provide pharmacy recruitment support, including communicating with schools and recruiting teams, coordinating campus events, and providing interview logistics or offer details to candidates.
Manage the pharmacy intern program in support of the Healthcare Supervisor.
When time permits, coordinate meeting logistics and content, and ensure the availability of software, equipment, meeting space, food, and supplies.
When time permits, screen correspondence, prioritize mail, draft responses as appropriate, refer complex or urgent matters, and gather information needed to respond.
Handle confidential and sensitive information with discretion.
Comply with company policies and procedures and maintain respectful relationships with coworkers.
Perform general office duties and complete special assignments and other tasks, such as report generation and healthcare initiative support.
Attend training and complete modules as requested by the Director Pharmacy & Retail Operations or Regional Vice President.
Pursue self-development by monitoring performance, setting high standards, seeking best practices, learning from others, and improving job performance.