Pharmacy Scheduler

Walgreens•Wichita, KS

About The Position

The Pharmacy Scheduler coordinates relief pharmacist work schedules for their area through the market scheduling system and performs administrative duties in support of the District Pharmacy Supervisor. The role models and delivers a distinctive customer experience while supporting pharmacy operations, scheduling, compliance, payroll, travel, recruitment, and intern program activities. It also handles confidential information, completes general office duties and special assignments, and attends training and pursues ongoing professional development.

Requirements

High school diploma or GED.
Basic-level Microsoft Excel skills.
Basic-level Microsoft PowerPoint skills.
Basic-level Microsoft Word skills.

Nice To Haves

Prior work experience with Walgreens.

Responsibilities

Model customer service best practices and Walgreens service traits for area staff.
Schedule and place pharmacists in open shifts arising from PTO, disability, jury duty, and no-shows.
Schedule, prioritize, and follow up on meetings and appointments; maintain the District Pharmacy Supervisor’s calendar, issue reminders, and monitor appointments.
Organize and maintain paperwork and files.
Create and release relief pharmacist schedules using the market scheduling system.
Cascade key communications to the area and associated districts as instructed by HCS.
Coordinate extra shifts for full-time pharmacists to complete their schedules while minimizing premium pay.
Maintain credentialing, licensing, and PTCB compliance status for area pharmacy staff in the WOLF system.
Arrange travel, including ground transportation and hotel accommodations, and prepare travel itineraries for the Healthcare Supervisor.
Process expense reports.
Support the Healthcare Supervisor with store visit scheduling, preparation, documentation, and reporting.
Prepare salaried pharmacist payroll for Healthcare Supervisor approval and resolve payroll issues when necessary.
Support pharmacy recruitment by communicating with target schools and internal recruiting teams, coordinating campus recruiting events, and following up with candidates about interview logistics or offer details.
Manage the pharmacy intern program in support of the Healthcare Supervisor.
When time permits, coordinate meeting logistics and content, and ensure that software, equipment, meeting space, food, supplies, and other items are available.
When time permits, screen correspondence, prioritize mail, and draft responses as appropriate; refer complex or urgent matters to the appropriate individual and gather information needed to respond.
Handle confidential and sensitive information with discretion.
Comply with company policies and procedures and maintain respectful relationships with coworkers.
Perform general office duties and complete special assignments and other tasks, such as report generation and healthcare initiative support.
Attend training and complete training modules as requested by the Director Pharmacy & Retail Operations or Regional Vice President.
Pursue self-development by monitoring performance, setting high standards, seeking best practices, learning from others, and improving job performance.