Pharmacy Scheduler

Walgreens•Newark, DE

21d•$19 - $25

About The Position

The Pharmacy Scheduler coordinates relief pharmacist work schedules for an assigned area using the market scheduling system and performs administrative duties in support of the District Pharmacy Supervisor. The role also models and delivers a distinctive, delightful customer experience. Responsibilities include filling open pharmacist shifts, maintaining schedules and calendars, coordinating communications and staffing needs, and supporting pharmacy operations, recruiting, intern programs, payroll, travel, store visits, meetings, and general office work. The scheduler maintains pharmacy staff credentialing, licensing, and PTCB compliance records in the WOLF system, handles confidential information with discretion, and completes training and self-development activities as requested.

Requirements

High school diploma or GED.
Basic Microsoft Excel skills.
Basic Microsoft PowerPoint skills.
Basic Microsoft Word skills.

Nice To Haves

Prior work experience with Walgreens.

Responsibilities

Model and share customer-service best practices with area staff to provide a distinctive and delightful customer experience.
Schedule and place pharmacists into open shifts caused by PTO, disability, jury duty, or no-shows.
Schedule, prioritize, and follow up on meetings and appointments; maintain the District Pharmacy Supervisor’s calendar, issue reminders, and monitor appointments.
Organize and maintain paperwork and files.
Create and release relief pharmacist work schedules using the market scheduling system.
Cascade key communications to the area and associated districts as instructed by HCS.
Coordinate extra shifts for full-time pharmacists to complete their schedules while minimizing premium pay for shift coverage.
Maintain credentialing, licensing, and PTCB compliance status for area pharmacy staff in the WOLF system.
Arrange travel, including ground transportation and hotel accommodations; prepare itineraries for the Healthcare Supervisor and process expense reports.
Support the Healthcare Supervisor with store visit scheduling, preparation, documentation, and reporting.
Prepare salaried pharmacist payroll for the Healthcare Supervisor’s approval and resolve payroll issues as needed.
Support pharmacy recruitment by communicating with target schools and internal recruiting teams, coordinating campus recruiting events, and providing interview logistics or offer details to candidates.
Manage the pharmacy intern program in support of the Healthcare Supervisor.
When time permits, coordinate meeting logistics and content and ensure required software, equipment, meeting space, food, and supplies are available.
When time permits, screen correspondence, prioritize mail, draft appropriate responses, refer complex or urgent matters, and gather information needed to respond.
Handle confidential and sensitive information with discretion.
Comply with company policies and procedures and maintain respectful relationships with coworkers.
Perform general office duties and complete special assignments and other tasks, such as report generation and healthcare initiative support.
Attend training and complete modules as requested by the Director Pharmacy & Retail Operations or Regional Vice President.
Pursue self-development by monitoring performance, setting high standards, seeking best practices, learning from others, and improving job performance.