Pharmacy Scheduler

Walgreens•Waukesha, WI

19d•$19 - $25

About The Position

The Pharmacy Scheduler coordinates relief pharmacist work schedules for the assigned area using the market scheduling system and performs administrative duties to support the District Pharmacy Supervisor. The role also models and delivers a distinctive, delightful customer experience. Duties include filling open pharmacist shifts, coordinating schedules and appointments, maintaining calendars and files, managing pharmacy staff credentialing and compliance records, arranging travel, supporting store visits and payroll, and assisting with pharmacy recruiting and the intern program. The role may also coordinate meetings, screen correspondence, handle sensitive information, perform general office duties, and complete special assignments. The Pharmacy Scheduler attends requested training and pursues ongoing self-development.

Requirements

High school diploma or GED.
Basic-level Microsoft Excel skills.
Basic-level Microsoft PowerPoint skills.
Basic-level Microsoft Word skills.

Nice To Haves

Prior work experience with Walgreens is preferred.

Responsibilities

Model and share customer-service best practices with area staff to deliver a distinctive and delightful customer experience.
Schedule and place pharmacists in open shifts caused by PTO, disability, jury duty, and no-shows.
Schedule, prioritize, and follow up on meetings and appointments; maintain the District Pharmacy Supervisor’s calendar, issue reminders, and monitor appointments.
Organize and maintain paperwork and files.
Create and release relief pharmacist work schedules using the market scheduling system.
Cascade key communications to the area and associated districts as instructed by HCS.
Coordinate extra shifts for full-time pharmacists to complete their schedules while minimizing premium pay for shift coverage.
Maintain credentialing, licensing, and PTCB compliance status for area pharmacy staff in the WOLF system.
Arrange travel, including ground transportation and hotel accommodations; prepare travel itineraries for the Healthcare Supervisor and process expense reports.
Support the Healthcare Supervisor with store-visit scheduling, preparation, documentation, and reporting.
Prepare salaried pharmacist payroll for Healthcare Supervisor approval and resolve payroll issues when necessary.
Support pharmacy recruitment by communicating with target schools and internal recruiting teams, coordinating campus recruiting events, and providing interview logistics or offer details to candidates.
Manage the pharmacy intern program in support of the Healthcare Supervisor.
When time permits, coordinate meeting logistics and content, and ensure availability of software, equipment, meeting space, food, and supplies.
When time permits, screen correspondence, prioritize mail, draft responses as appropriate, and refer complex or urgent matters to the appropriate individual while gathering information needed to respond.
Handle confidential and sensitive information with discretion.
Comply with company policies and procedures and maintain respectful relationships with coworkers.
Perform general office duties and complete special assignments and other assigned tasks, such as report generation and healthcare initiative support.
Attend training and complete training modules as requested by the Director of Pharmacy & Retail Operations or Regional Vice President.
Pursue self-development by monitoring performance, setting high standards, seeking best practices, learning from others, and improving job performance.