Pharmacy Scheduler

Walgreens•Fort Worth, TX

21d

About The Position

The Pharmacy Scheduler coordinates relief pharmacist work schedules for the assigned area using the market scheduling system and performs administrative duties to support the District Pharmacy Supervisor. The role models and delivers a distinctive customer experience while helping maintain pharmacy staffing, scheduling, compliance, payroll, recruitment, and operational support. It also handles sensitive information with discretion and completes general office duties and special assignments as directed.

Requirements

High school diploma or GED.
Basic Microsoft Excel skills, including workbook and worksheet operations, formatting cells, copying and pasting, inserting rows and columns, charts, page setup, spell check, and printing.
Basic Microsoft PowerPoint skills, including managing and navigating slides, editing text, changing views, inserting tables or notes, moving objects, printing outline view, and running slide shows.
Basic Microsoft Word skills, including document editing and formatting, margins and columns, sorting, inserting bullets, pictures, and dates, find and replace, spell check, track changes, review pane, and printing.

Nice To Haves

Prior work experience with Walgreens.

Responsibilities

Model and share customer-service best practices with area staff to deliver a distinctive customer experience.
Schedule and place pharmacists into open shifts caused by PTO, disability, jury duty, and no-shows.
Schedule, prioritize, and follow up on meetings and appointments; maintain the District Pharmacy Supervisor’s calendar, issue reminders, and monitor appointments.
Organize and maintain paperwork and files.
Create and release relief pharmacist work schedules using the market scheduling system.
Cascade key communications to the area and associated districts as instructed by HCS.
Coordinate schedules for full-time pharmacists needing additional shifts to complete their schedules and minimize premium pay for shift coverage.
Maintain pharmacy staff credentialing, licensing, and PTCB compliance status in the WOLF system.
Arrange travel, including ground transportation and hotel accommodations, and prepare travel itineraries for the Healthcare Supervisor.
Process expense reports.
Support the Healthcare Supervisor with store visit scheduling, preparation, documentation, and reporting.
Prepare salaried pharmacist payroll for the Healthcare Supervisor’s approval and resolve payroll issues as needed.
Support pharmacy recruitment by communicating with target schools and internal recruiting teams, coordinating campus recruiting events, and providing interview logistics or offer details to candidates.
Manage the pharmacy intern program in support of the Healthcare Supervisor.
When time permits, coordinate meeting logistics and content and ensure that software, equipment, meeting space, food, supplies, and other items are available.
When time permits, screen correspondence, prioritize mail, draft responses as appropriate, and refer complex or urgent matters to the appropriate individual while gathering information needed to respond.
Handle confidential and sensitive information with discretion.
Comply with company policies and procedures and maintain respectful relationships with coworkers.
Perform general office duties, special assignments, report generation, healthcare initiative support, and other assigned tasks.
Attend training and complete training modules as requested by the Director of Pharmacy & Retail Operations or Regional Vice President.
Pursue self-development by monitoring performance, setting high standards, seeking best practices, learning from others, and improving job performance.