Pharmacy Scheduler

Walgreens•North Liberty, IA

15d•$19 - $25

About The Position

The Pharmacy Scheduler coordinates relief pharmacist work schedules for an assigned area using the market scheduling system and performs administrative duties in support of the District Pharmacy Supervisor. The role also models and delivers a distinctive and delightful customer experience. Responsibilities include arranging pharmacist coverage for open shifts, managing schedules and calendars, maintaining pharmacy staff credentialing and compliance records, coordinating travel and store visits, and preparing payroll for supervisor approval. The position also supports pharmacy recruiting and the intern program, prepares meeting logistics and materials when time permits, handles correspondence and confidential information, and performs general office duties and special assignments. The Pharmacy Scheduler attends requested training and pursues ongoing self-development. Walgreens describes itself as serving nearly 9 million customers and patients daily across approximately 8,500 U.S. and Puerto Rico stores, with approximately 220,000 team members, including nearly 90,000 healthcare service providers.

Requirements

High school diploma or GED.
Basic Microsoft Excel skills, including workbook and worksheet operations, cell formatting, copying and pasting, charts, page setup, spell check, and printing.
Basic Microsoft PowerPoint skills, including managing and editing slides and text, changing views, inserting tables or notes, moving objects, printing outline view, and running a slide show.
Basic Microsoft Word skills, including document and text formatting, sorting, inserting bullets, pictures, and dates, find and replace, spell check, track changes, and printing.

Nice To Haves

Prior work experience with Walgreens.

Responsibilities

Model and share customer-service best practices with area staff to deliver a distinctive and delightful customer experience.
Schedule and place pharmacists in open shifts resulting from PTO, disability, jury duty, and no-shows.
Schedule, prioritize, and follow up on meetings and appointments; maintain the District Pharmacy Supervisor’s calendar, issue reminders, and monitor appointments.
Organize and maintain paperwork and files.
Create and release relief pharmacist work schedules using the market scheduling system.
Cascade key communications to the area and associated districts as instructed by HCS.
Coordinate extra shifts for full-time pharmacists who need them to complete their schedules while minimizing premium pay for shift coverage.
Maintain credentialing, licensing, and PTCB compliance status for area pharmacy staff in the WOLF system.
Arrange travel, including ground transportation and hotels; prepare Healthcare Supervisor travel itineraries and process expense reports.
Support Healthcare Supervisor store-visit scheduling, preparation, documentation, and reporting.
Prepare salaried pharmacist payroll for Healthcare Supervisor approval and resolve payroll issues as needed.
Support pharmacy recruitment by communicating with target schools and internal recruiting teams, coordinating campus events, and following up with interview candidates about logistics and offer details.
Manage the pharmacy intern program in support of the Healthcare Supervisor.
When time permits, coordinate meeting logistics, content, and required software, equipment, meeting space, food, and supplies.
When time permits, screen correspondence, prioritize mail, draft appropriate responses, refer complex or urgent issues, and gather information needed for responses.
Handle confidential and sensitive information with discretion.
Comply with company policies and procedures and maintain respectful coworker relationships.
Perform general office duties and complete special assignments and other tasks, such as report generation and healthcare initiative support.
Attend training and complete modules as requested by the Director Pharmacy & Retail Operations or Regional Vice President.
Pursue self-development by monitoring performance, setting high standards, seeking best practices, learning from others, and improving job performance.