Personal Care Scheduler
About The Position
Interim HealthCare is seeking a dependable, organized, and people-focused Personal Care Scheduler to join its Office Team in Topeka, Kansas. The role coordinates caregiver schedules and fills open shifts to help ensure Personal Care clients receive consistent, reliable care. The scheduler communicates with clients, caregivers, and the office team; helps manage schedule changes and coverage issues; and supports continuity of care and administrative operations. This is an office position with a Monday–Friday schedule from 8 AM to 5 PM. Compensation is $34,320 annually, with additional paid compensation for participation in a rotating on-call schedule and eligibility for quarterly incentive opportunities based on team and individual goals. Interim HealthCare of Topeka, Manhattan, and Lawrence offers a full continuum of care, including Home Health, Hospice, Private Duty, and Staffing Services. The organization describes its mission as “We Improve People's Lives” and emphasizes a growing, family culture, stability, and integrity. Interim HealthCare is an equal opportunity employer committed to diversity and inclusion.
Requirements
- Kansas driver's license.
- High school diploma or equivalent.
Nice To Haves
- Previous scheduling, staffing, administrative, or healthcare experience preferred.
- Experience in home care, personal care, home health, hospice, or another healthcare setting is a plus.
- Previous experience coordinating employees or field staff is helpful.
Responsibilities
- Coordinate and maintain daily and weekly schedules for Personal Care clients and caregivers.
- Match qualified caregivers with client needs, preferences, availability, and service requirements.
- Fill open shifts and arrange coverage when caregivers call off or schedules change.
- Communicate schedule changes promptly to clients, caregivers, and the office team.
- Monitor upcoming schedules to identify potential coverage issues in advance.
- Maintain accurate scheduling information in the scheduling system.
- Participate in a rotating on-call schedule with the Personal Care team and respond professionally and promptly to calls, texts, and other communications from caregivers and clients.
- Assist with new client starts by coordinating initial caregiver assignments and schedules.
- Work with the Personal Care team to help ensure client needs and authorized hours are met.
- Track caregiver availability and help maintain an accurate pool of available staff.
- Address scheduling conflicts and last-minute changes while maintaining a high level of customer service.
- Document scheduling changes, call-offs, missed shifts, and other relevant information.
- Help ensure continuity of care by maintaining consistent caregiver assignments whenever possible.
- Support the Personal Care office team with additional administrative duties as needed.
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- Paid time off
- Free learning courses
- 401(k)
- Life insurance
- Additional on-call compensation
- Eligibility for quarterly incentive opportunities based on team and individual goals
- Competitive compensation
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
