Payroll Administrator

Avison Young Canada•Toronto, ON

10d•Onsite

About The Position

The Payroll Administrator will be responsible for processing and monitoring bi-weekly and weekly payrolls across multiple provinces for employees and independent contractors in Canada. This role requires close collaboration with departments such as HR, Accounting/Finance, and Operations to ensure efficiency and consistency in payroll processing and operations. The administrator will upload, verify, and audit payroll entries in UKG, ensuring compliance with all Federal and Provincial laws and regulations. A key aspect of this role is to continually review workflows, resolve discrepancies, and ensure accuracy and compliance with legislative and internal policies. The position also involves assisting with reporting to various departments and third parties, supporting the Payroll Manager with year-end processing and new payroll tax setups, and maintaining a high level of responsiveness to inquiries from managers and employees. Other duties and special projects may also be assigned.

Requirements

PCP (Payroll Compliance Practitioner) payroll designation completed or in progress is required.
Knowledge of all pertinent federal and provincial regulations, filing and compliance requirements affecting payroll.
Familiarity with Microsoft Office Suite including Excel and Outlook required.
Demonstrated attention to detail with a high degree of accuracy and ability to handle multiple tasks, meet deadlines and maintain high quality work.
Ability to ensure privacy/confidentiality of employee information at all times.
Proven knowledge of standard payroll concepts, practices, and procedures.
Strong communication, analytical and mathematic skills.

Nice To Haves

Bachelor’s degree in Accounting or Finance preferred.
Experience with UKG (formerly Ultipro) Payroll highly preferred.
Preference will be given to candidates with commercial real estate experience.

Responsibilities

Process and monitor Bi-weekly and Weekly payrolls across multiple provinces for employees and independent contractors in Canada
Collaborate cross-functionally with departments such as HR, Accounting/Finance and Operations to obtain the information required to process payroll and resolve any issues.
Upload, verify, and audit payroll entries in UKG including new hires, terminations, changes, earnings, deductions, filing ROEs and more made by HR.
Ensure that all Federal and Provincial laws and any compliance matters are followed.
Continually review workflow to resolve payroll discrepancies by collecting, analyzing information, determining cause, and correcting in timely manner to prevent recurrence.
Ensure accuracy by auditing payroll information for legislative compliance and internal policy compliance.
Assist in delivering reports and information to Accounting/Finance, HR, and managers as well as third parties (Workers Compensation, RPP, EHT, other) as requested.
Assist Payroll Manager throughout the year and during Year End by running and auditing reports required for T2200 processing, as well as other government reporting as needed.
Full understanding of multi-province, multi-location payroll set up to assist Payroll Manager with new federal/provincial payroll tax setups as needed.
Demonstrate a high level of responsiveness to inquiries and requests from managers and employees.
Perform other duties and special projects as assigned.