Payroll Administrator

Western States Careers•Meridian, ID

6d•Onsite

About The Position

The part time Payroll Administrator is responsible for the accurate processing, preparation, documentation, and distribution of bi-weekly payrolls in five states. This position requires a general understanding of multi-state payroll processes and laws to ensure accuracy and efficiency among processes, reporting, and compliance. As a member of the payroll team, the successful candidate will possess a positive attitude, be detail oriented with an analytical eye for review and accuracy and have a true passion for payroll processing.

Requirements

Proof of high school diploma or General Education Degree (GED) required.
Minimum of three years in payroll experience in a multi-state environment including tax preparation and filing required.
Must be able to communicate (speak, read, comprehend, write in English).

Nice To Haves

Associate’s degree in accounting or related area preferred.
Ultimate Software knowledge and employee and manager self-service experience preferred.
Experience utilizing Microsoft computer products or other comparable systems preferred.
Intermediate to advanced Excel skills preferred.

Responsibilities

Serves as a member of the payroll team to timely and accurately prepare and balance bi-weekly payroll and any applicable supplemental payrolls to include uploading hourly time and processing salary PTO requests.
Enters, maintains, and processes payroll information including wage changes, deductions, court orders and garnishments.
Creates and transmits payroll files for direct deposit, 401K, benefits, and finance (General Ledger).
Prints and distributes live payroll checks as applicable.
Processes termination payroll checks in a timely manner to ensure regulatory compliance.
Maintains the accuracy of all accruals.
Creates payroll reports according to schedule and as needed for other departments.
Audits payroll and maintains documented audit procedures to ensure the accuracy and integrity of the payroll system and processes.
Address employee inquiries and provide information on payroll-related issues.
Guides employees and managers on inputting changes in the Manager and Employee Self Service system.
Manages and troubleshoots employee and supervisors/managers issues in Microsoft AX (timekeeping system).
General knowledge of applicable state and federal payroll and related tax regulations, legislation and guidelines including, but not limited to: writs of garnishment, child support, levies, subpoenas, non-resident alien and U.S. tax treaties.
Utilizes systems and adheres to processes while ensuring compliance with all federal and local laws and regulations.
Partners with finance to produce required reports, reconcile payroll related balance sheets, and documentation needed for company financials, both timely and accurately.
Collaborates with HR and parent company on benefits as it relates to funding and reporting.
Keeps informed about changes in tax and Dept of Labor regulations that apply to the payroll process.
Prepares year end schedule in coordination with HR team and oversees all year-end payroll activities.
Assists with the preparation and distribution of employee W-2s and 1095-Cs.
Complete special projects as needed.
Provides backup to other Payroll department members as needed.