Payroll Administrator

NYC Bar Association•New York, NY

2d•Hybrid

About The Position

The New York City Bar Association, founded in 1870, is a voluntary association of lawyers and law students. The City Bar’s mission is to equip and mobilize a diverse legal profession to practice with excellence, promote reform of the law, and uphold the rule of law and access to justice in support of a fair society and the public interest in our community, our nation, and throughout the world. As the nonprofit 501(c)(3) arm of the New York City Bar Association, the City Bar Fund mobilizes New York City lawyers to do good work for people in need and for the legal profession. The City Bar Fund’s four programs — the City Bar Justice Center, the Cyrus R. Vance Center for International Justice, the Office for Diversity, Equity, Inclusion and Belonging, and the Lawyer Assistance Program — channel the power of volunteering into positive impact. (Together, we are referred to as the City Bar). We are seeking a detail‑oriented and collaborative Payroll Administrator to process payroll and ensure compliance within a mission‑driven non‑profit organization. This role is responsible for accurate and compliant payroll processing for a multi‑state workforce, including union and non‑union employees across in‑person, hybrid, and remote work arrangements. Reporting to the Assistant Controller, the Payroll Administrator partners closely with Human Resources and Finance to support payroll accuracy, reconciliations, audits, and financial reporting, while upholding strong internal controls and compliance standards.

Requirements

Associate’s or Bachelor’s degree in Accounting, Finance, Business, Human Resources, or related field, or equivalent experience
4+ years of payroll processing experience
Hands‑on experience with ADP Workforce Now
Experience with union and non‑union payroll environments
Experience processing multi‑state payroll
Working knowledge of U.S. payroll regulations, wage & hour laws, and payroll tax requirements
Strong attention to detail and ability to meet deadlines in a structured, compliance‑focused environment
Ability to handle confidential and sensitive information with discretion
Strong verbal and written communication skills and a collaborative, service‑oriented approach
Excellent analytical and problem-solving skills
Candidates must be authorized to work in the United States. We are not able to sponsor visas for this position.

Nice To Haves

Experience working in a non‑profit or mission‑driven organization
Experience supporting audits, grant compliance, or fund‑based accounting environments
Strong Excel skills
Experience with timekeeping and HRIS systems
Familiarity with accounting systems, including NetSuite

Responsibilities

Process weekly payroll for union employees and bi-weekly payroll for non-union employees using ADP Workforce Now
Apply union pay rules in accordance with collective bargaining agreements (CBAs), including wage rates, overtime, premiums, differentials, and deductions
Review and validate timekeeping data to ensure payroll accuracy and compliance prior to processing
Maintain accurate payroll records including earnings, deductions, taxes, benefits, garnishments, and leave balances
Process payroll changes related to new hires, terminations, job changes, retroactive adjustments, stipends, and special payments
Respond to employee payroll inquiries and resolve any discrepancies with professionalism, accuracy, and sensitivity
Partner with Human Resources to ensure accurate employee data, pay setups, and benefit deductions
Support the Finance team with payroll-related financial activities, including: Payroll and payroll-related account reconciliations Preparing payroll journal entries and uploading them into NetSuite Collaborating with Assistant Controller on month‑end and year‑end payroll close processes
Partner with ADP and other third-party providers on payroll tax filings, payments, corrections, and reconciliations
Provide documentation and support for internal and external audits, grant compliance reviews, and financial reporting
Prepare and coordinate year‑end payroll activities including W‑2 preparation and reconciliation
Follow established payroll procedures, internal controls and assist with process documentation and continuous improvement

Benefits

Generous paid time off (vacation, personal, sick time, holidays including office closure during the last week of the calendar year through New Year’s Day, day off each year for volunteer work, extra time off in the summer)
Choice of medical plans
Dental
Vision
401K when employment begins (with discretionary employer match up to 3% after 1 year)
Life insurance
Commuter benefits program
Employee Assistance Program
Short-term/long-term disability insurance
Employee discounts