Parts Inventory Admin

Threemile Canyon Farms•Boardman, OR

About The Position

Threemile Canyon Farms is hiring a Parts Inventory Admin to oversee inventory operations and shipping and receiving activities. The role includes receiving, inspecting, stocking, issuing, and reconciling parts and supplies; processing vendor invoices and resolving discrepancies; preparing outgoing shipments; and maintaining accurate inventory records through cycle counts, audits, and data entry. The employee monitors stock levels, forecasts needs, coordinates with suppliers, carriers, and internal teams, and prepares reports on inventory, usage, shipping and receiving, and invoicing. The position also helps improve inventory-control and shipping/receiving workflows and maintains a clean, organized, and safe parts room and receiving area. This role combines office-based administrative work with hands-on duties in inventory storage and receiving areas. The employee is expected to follow safety rules and company policies, attend required meetings and training, maintain professional and constructive working relationships, provide exemplary customer service, and perform other duties assigned by management.

Requirements

Experience in inventory control, warehouse operations, or shipping/receiving is required.
High attention to detail and strong accuracy in data entry and documentation.
Proficiency with inventory management systems and Microsoft Office tools.
Strong communication, organizational, and problem-solving skills.
Ability to work independently and collaboratively in a fast-paced environment.
Ability to lift and move materials as needed for shipping and receiving tasks.
Exceptional verbal and written communication skills.
Ability to prioritize and execute tasks effectively in a fast-paced environment.
Valid work authorization and ability to work in the U.S. without company sponsorship.

Nice To Haves

Experience processing vendor invoices and working with purchase order systems.
Familiarity with industrial, agricultural, or mechanical parts.

Responsibilities

Oversee daily inventory operations, including receiving, stocking, issuing, and reconciling parts and supplies.
Manage shipping and receiving, including inspecting deliveries, verifying packing lists, and confirming accuracy before items are stocked.
Process vendor invoices by matching them to purchase orders and received goods, and work with vendors and internal departments to resolve discrepancies.
Prepare outgoing shipments by packaging and labeling items and coordinating carrier pickups.
Maintain accurate inventory records through cycle counts, audits, and data entry.
Monitor inventory levels to prevent shortages or excess stock and forecast needs based on usage patterns.
Communicate with suppliers, carriers, and internal teams to track orders, schedule deliveries, and resolve issues.
Maintain a clean, organized, and safe parts room and receiving area.
Generate and maintain reports on inventory accuracy, usage, shipping and receiving activity, and invoicing status.
Participate in continuous improvement efforts to enhance inventory control and shipping/receiving workflows.
Work independently and collaboratively with team members and management.
Attend required company meetings and training and participate in constructive discussions.
Follow safety rules and regulations and adhere to company policies and procedures.
Conduct oneself professionally with customers and the community.
Seek and participate in company-sponsored training to develop knowledge and skills.
Maintain positive, professional working relationships with peers, management, and support resources, with a commitment to teamwork and customer service.
Perform other duties assigned by management in a professional and efficient manner.