Parts & Inventory Specialist

LAKE REGION ENERGY LLC•Baldwin, ME

About The Position

The Parts & Inventory Specialist orders and tracks parts for follow-up work, maintains warehouse and shop inventory, and communicates order updates to the team. The role coordinates with dispatch to schedule follow-up work after parts arrive and ensures service jobs and installation projects are picked, staged, and prepared in advance. It also tracks returns, warranty items, and refunds; coordinates with suppliers; communicates pricing for customer approval; and maintains clean, organized, and safe shop and warehouse areas.

Requirements

Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills and a proven ability to meet deadlines.
Ability to calculate figures and amounts such as discounts and percentages.
Ability to function well in a fast-paced and sometimes stressful environment.
Basic computer skills.

Responsibilities

Order, receive, and enter parts into inventory before project start dates.
Order required parts and verify they arrive on time, in good condition, and correct for the job.
Maintain appropriate warehouse stock levels by ordering inventory from supply houses.
Maintain shop inventory and regularly stock commonly used service and installation materials.
Coordinate with dispatch to schedule follow-up work when parts arrive.
Track returns, warranty items, and refunds from supply houses.
Meet with supply house sales representatives to build vendor relationships.
Prioritize sourcing parts from local suppliers and distributors before using online vendors to reduce wait times and equipment downtime.
Communicate part pricing to customers for approval before ordering non-stock or special-order items.
After customer approval, provide pricing and job details to dispatch and/or billing for scheduling and invoicing.
Ensure service jobs and installation projects are fully picked, staged, and prepared in advance so technicians can readily access needed parts.
Monitor waste oil storage levels and notify the Service Manager when disposal or pickup is required.
Maintain cleanliness, organization, and safety in the front shop and rear warehouse.
Document parts in a spreadsheet and communicate changes in order status to the team.