Parts Inventory Admin

RDO Equipment Co.•Boardman, OR

About The Position

Threemile Canyon Farms is hiring a Parts Inventory Admin to oversee inventory operations and shipping and receiving. The role includes receiving, stocking, issuing, and reconciling parts and supplies; processing vendor invoices; preparing outgoing shipments; maintaining inventory records; monitoring stock levels; and communicating with suppliers, carriers, and internal teams. The position also generates inventory and activity reports and participates in improving inventory-control and shipping/receiving workflows. This role combines office-based administrative work with hands-on duties in inventory storage and receiving areas. The successful candidate works independently and collaboratively, follows company safety rules and procedures, attends required meetings and training, maintains professional relationships and customer service, and performs other duties assigned by management.

Requirements

Experience in inventory control, warehouse operations, or shipping/receiving is required.
High attention to detail and strong accuracy in data entry and documentation.
Proficiency with inventory management systems and Microsoft Office tools.
Strong communication, organizational, and problem-solving skills.
Ability to work independently and collaboratively in a fast-paced environment.
Ability to lift and move materials as needed for shipping and receiving tasks.
Exceptional verbal and written communication skills.
Ability to effectively prioritize and execute tasks in a fast-paced environment.
Valid work authorization and ability to work in the U.S. without company sponsorship.

Nice To Haves

Experience processing vendor invoices and working with purchase order systems.
Familiarity with industrial, agricultural, or mechanical parts.

Responsibilities

Oversee daily inventory operations, including receiving, stocking, issuing, and reconciling parts and supplies.
Manage shipping and receiving, inspecting incoming deliveries, verifying packing lists, and confirming accuracy before items are stocked.
Process vendor invoices, match them to purchase orders and received goods, and resolve discrepancies with vendors and internal departments.
Prepare outgoing shipments by packaging and labeling items and coordinating carrier pickups.
Maintain accurate inventory records through cycle counts, audits, and data entry.
Monitor inventory levels to prevent shortages or excess stock and forecast needs based on usage patterns.
Communicate with suppliers, carriers, and internal teams to track orders, schedule deliveries, and resolve issues.
Maintain a clean, organized, and safe parts room and receiving area.
Generate and maintain reports on inventory accuracy, usage, shipping and receiving activity, and invoicing status.
Participate in continuous improvement efforts to enhance inventory control and shipping/receiving workflows.
Attend required company meetings and training and participate in constructive discussion.
Follow safety rules and regulations and comply with company policies and procedures.
Maintain a professional image when interacting with customers and the community.
Seek and participate in company-sponsored training to develop knowledge and skills.
Maintain positive working relationships with peers, management, and support resources, with a commitment to teamwork and customer service.
Perform other duties assigned by management in a professional and efficient manner.