Parts Inventory Coordinator

Apex Companies•North Aurora, IL

2d•Onsite

About The Position

The Parts Inventory Coordinator maintains parts and materials inventory, receives and stocks incoming parts, supports parts requisitions and orders, and helps ensure accurate inventory records, pricing, billing, and customer service. The role may also provide backup parts counter and telephone coverage, arrange deliveries, and use a company vehicle occasionally to collect or deliver parts. The position works in an office environment with some exposure to industrial noise, fumes, and smoke. It involves extended standing or walking and other physical activities, including bending, kneeling, climbing, lifting, carrying, and occasionally pushing or pulling heavy items. The schedule is Monday through Friday, 7:30 a.m. to 4:00 p.m., with a 30-minute lunch. Work is limited to a maximum of eight hours per day unless overtime is approved in advance by management. The position reports to the Parts Manager. Duties may change at management’s discretion.

Requirements

High school diploma.
One year of experience.
Required certifications or qualifications: Microsoft Excel, Microsoft Word, Internet Explorer, Microsoft Outlook, and a driver’s license.
Knowledge of material-handling equipment components and functions, and of materials.
Familiarity with mechanical practices and procedures for shelving assembly.
Ability to maintain organization in a changing environment.
Basic knowledge of inventory management and control principles and practices.
Ability to problem-solve and analyze situations to meet customer demands.
Effective communication skills with coworkers and customers.
Ability to use products and equipment safely and appropriately and to maintain safe work habits.
Ability to read procedure manuals and basic written instructions.
Ability to remain calm and rational in stressful, urgent, or problematic situations.
Ability to prioritize and meet customer needs promptly and continuously.
Ability to communicate clearly and concisely in English, orally and in writing.
Ability to perform simple arithmetic computations quickly and accurately.
Ability to follow company rules and management requirements.
Ability to perform the described physical tasks, including standing or walking for extended periods, lifting and carrying heavy items, and occasionally pushing or pulling up to 100 pounds.
Visual ability to identify, understand, and focus on materials, equipment, and computer screens, and to see at least 10 yards with correction.
Ability to hear and understand normal or background sounds with correction.

Responsibilities

Maintain appropriate material inventory levels and adjust them as needed.
Recommend stocking purchases for new items.
Receive inbound purchased materials and post them correctly in the inventory system.
Cost inbound materials competitively and in line with industry standards.
Perform weekly cycle counts and create, interpret, and analyze inventory reports to adjust inventory based on utilization.
Provide backup over-the-counter parts sales to customers when needed.
Arrange delivery or shipment of parts as required.
Provide backup coverage for incoming company and parts calls.
Receive and stock parts, and prepare parts requisitions for customers and technicians when needed.
Update the perpetual computerized inventory control system and verify physical stock against computer records whenever stock is added or removed at each location.
Conduct quarterly physical inventories of the parts room and all service vehicles.
Determine correct part numbers and pick parts for orders.
Issue parts to service personnel for preventive maintenance, service jobs, warranty work, and other needs.
Research availability and pricing for parts not listed in manufacturers’ manuals.
Order immediately needed, out-of-stock parts from contracted vendors for mechanical repairs.
Prepare and cost parts invoices for accurate billing and payment by customers and internal departments.
Occasionally use a company vehicle to pick up and deliver parts to vendors and customers.
Maintain a clean and safe work area through required housekeeping and updates.
Respond to emails within 24 hours or sooner.
Maintain open communication with fellow employees and management regarding customer issues.
Observe and promote safe work practices and procedures.
Perform miscellaneous tasks as requested by management.