Parts & Inventory Coordinator

Trak Group•Covington, KY

1d•Onsite

About The Position

Trak group is partnering with a growing manufacturing client in Covington, Kentucky, to hire a Parts & Inventory Coordinator. This hands-on, in-office role supports spare parts inventory management, shipping, receiving, and order fulfillment. The coordinator maintains accurate inventory records, processes incoming materials, and ensures timely, accurate shipments to customers throughout the United States and Canada. The position calls for strong organization and attention to detail, comfort in a fast-paced warehouse environment, working knowledge of ERP/MRP systems, and collaboration with Customer Service, Supply Chain, Operations, and Finance teams. The stated schedule is 7 a.m. to 4 p.m., 100% in office.

Requirements

Working knowledge of ERP/MRP systems and inventory transactions.
Understanding of warehouse, inventory control, shipping, or receiving processes.
Strong computer skills, including Microsoft Outlook and Excel.
Excellent organizational skills and attention to detail.
Ability to accurately process inventory records and shipping documentation.
Strong problem-solving skills, including the ability to investigate inventory discrepancies.
Ability to manage multiple priorities in a fast-paced warehouse environment.
Strong communication and teamwork skills.
Ability to work independently and collaborate with cross-functional departments.
Ability to lift up to 50 pounds and perform physical warehouse duties for extended periods.
Commitment to workplace safety and maintaining an organized warehouse.

Nice To Haves

2–3 years of warehouse, inventory, shipping/receiving, or logistics experience.
Previous experience managing spare parts inventory.
Experience performing cycle counts and physical inventory audits.
Familiarity with parcel and freight shipping processes.
Experience preparing customs and export documentation for shipments to Canada.
Forklift certification, or willingness to obtain certification after hire.
Experience supporting warehouse process improvements and inventory optimization.

Responsibilities

Maintain accurate divisional spare parts inventory levels and records in the ERP/MRP system.
Perform regular cycle counts and physical inventory audits; monitor stock and identify replenishment needs.
Investigate and resolve inventory discrepancies and support inventory accuracy and continuous improvement initiatives.
Organize, label, and store inventory to ensure accuracy and accessibility.
Receive shipments from company facilities and external suppliers; inspect incoming materials for accuracy, quantity, and condition.
Record receiving transactions and inventory movements in the ERP/MRP system, and coordinate processing, labeling, and storage of incoming materials.
Communicate receiving discrepancies to suppliers and internal departments.
Process, pick, pack, and fulfill customer spare parts orders for customers in the United States and Canada.
Coordinate parcel, freight, and logistics shipments; prepare shipping, customs, and export documentation.
Ensure orders are accurate, professional, and shipped on schedule.
Maintain a clean, organized, and safe warehouse; safely operate material handling equipment and follow safety procedures and warehouse best practices.
Support improvements to warehouse layout, inventory processes, and order fulfillment efficiency.
Collaborate with Customer Service, Supply Chain, Operations, and Finance to resolve inventory and order issues.
Provide backup support for shipping, receiving, and general warehouse operations.