USA - Optimization Project Coordinator (Internal Only)

ISS Group Holdings Limited•Houston, TX

About The Position

The Optimization Project Coordinator identifies, analyzes, and advances cost-reduction and operational-efficiency opportunities across marine and operational services. Working with Procurement, Operations, Commercial, Finance, and Key Account teams, the role coordinates initiatives from opportunity assessment through commercial evaluation, implementation, and benefit realization. The position uses operational, commercial, and financial data to support sourcing decisions, supplier negotiations, and continuous improvement, while ensuring savings are robust, measurable, and sustainable. The coordinator manages multiple optimization projects and maintains an initiative pipeline, tracking milestones and savings targets. Responsibilities include commercial and supplier analysis, support for sourcing and tender processes, savings validation, reporting and dashboard development, stakeholder coordination, process improvement, governance, and documentation. The role also engages customers and vendors, presents findings and recommendations, and shares successful practices across customers, regions, and service categories.

Requirements

Relevant experience and/or qualification in Business, Supply Chain, Logistics, Maritime Studies, Finance, Engineering, or a related discipline.
3–5+ years’ experience in project coordination, procurement, marine operations, commercial analysis, or continuous improvement.
Experience managing multiple projects simultaneously across different stakeholders and priorities.
Strong analytical and financial-reporting skills.
Experience using Excel and business intelligence or data analytics tools such as Power BI.
Project-management skills.
Data-analysis and reporting skills.
Commercial acumen.
Supplier negotiation and sourcing skills.
Stakeholder-management skills.
Process-improvement skills.
Financial analysis and cost-and-savings analysis skills.
Problem-solving skills.
Presentation and communication skills.
Attention to detail.
Ability to manage multiple priorities.
Ability to interpret complex commercial and operational information.

Nice To Haves

Experience within maritime, logistics, procurement, or operational services.

Responsibilities

Identify cost-reduction and efficiency opportunities across operational services, including towage, pilotage, launches, agency fees, bunker services, and other marine support activities.
Manage optimization projects from opportunity identification through analysis, implementation, and benefit realization.
Maintain a pipeline of improvement initiatives and monitor progress against milestones and savings targets.
Coordinate project activities across regional and global stakeholders, managing actions, dependencies, and milestones.
Support supplier negotiations, RFIs, RFQs, and tender processes for assigned initiatives.
Conduct market, supplier, tariff, and commercial analysis to identify competitive opportunities and support sourcing strategies.
Collaborate with Procurement, Operations, and Commercial teams to develop negotiation strategies and secure improved commercial terms and service arrangements.
Analyze supplier proposals against historical costs, contractual arrangements, operational requirements, and alternative market offerings.
Support review and implementation of negotiated supplier pricing, service scope, and commercial terms.
Develop and maintain supplier-performance and savings-tracking mechanisms.
Analyze spend, volume, operational, and financial data to identify trends, cost drivers, anomalies, and optimization opportunities.
Prepare business cases, cost-benefit analyses, and savings calculations for commercial and operational decision-making.
Validate proposed and realized savings against historical costs, operational requirements, service volumes, and agreed commercial terms.
Produce management reports on project status, realized savings, and future opportunities.
Develop dashboards and reporting tools to monitor optimization performance and support management decisions.
Coordinate assigned initiatives across Operations, Procurement, Commercial, Finance, and Key Account teams.
Engage customers and vendors in optimization initiatives, commercial discussions, and business reviews.
Present analysis, findings, recommendations, savings opportunities, and project updates to leadership and relevant stakeholders.
Facilitate continuous-improvement and cost-optimization meetings and workshops.
Build effective relationships with regional and global stakeholders to support implementation.
Review processes and recommend improvements to operational efficiency, cost effectiveness, and compliance.
Develop and maintain SOPs, best practices, and project documentation.
Apply project-governance standards consistently.
Support continuous-improvement methodologies, capture lessons learned, and share successful optimization practices.

Benefits

Health and financial benefits.
Tuition assistance.
Employee resource groups.
Collaborative workspaces; some offices welcome dogs.
Learning opportunities, an engaged team, and an inclusive environment.
Flexible work arrangements and support for work-life balance.
Generous time off and paid holidays: three weeks’ vacation from the date of hire, 10 days of personal/sick time, and 12 paid holidays.
Paid parental leave.
Employee Assistance Program (EAP).
Merit increases and recognition for achieving success and milestones.
Career growth and promotion opportunities, including development and hiring from within.
Eligibility for bonuses and other benefits.