USA - Optimization Project Coordinator (Internal Only)

ISS Group Holdings Limited•Houston, TX

About The Position

The Optimization Project Coordinator identifies, analyzes, and advances cost-reduction and operational-efficiency opportunities across marine and operational services. Working with Procurement, Operations, Commercial, Finance, and Key Account teams, the role coordinates optimization initiatives from initial assessment through commercial evaluation, implementation, and benefit realization. It uses operational, commercial, and financial data to support sourcing decisions, supplier negotiations, and continuous improvement, while ensuring savings are robust, measurable, and sustainable. The coordinator manages an improvement-project pipeline, supports sourcing and tender activities, analyzes suppliers and commercial proposals, validates savings, and reports project performance. The role also coordinates stakeholders, engages customers and vendors, supports process and governance improvements, and develops documentation and reporting tools. Success is measured through validated savings, project delivery, sourcing outcomes, reporting quality, and stakeholder satisfaction.

Requirements

Relevant experience and/or qualification in Business, Supply Chain, Logistics, Maritime Studies, Finance, Engineering, or a related discipline.
3–5+ years of experience in project coordination, procurement, marine operations, commercial analysis, or continuous improvement.
Experience managing multiple projects simultaneously across different stakeholders and priorities.
Strong analytical and financial reporting skills.
Experience using Excel and business intelligence or data analytics tools such as Power BI.
Project management skills.
Data analysis and reporting skills.
Commercial acumen.
Supplier negotiation and sourcing skills.
Stakeholder management skills.
Process improvement skills.
Financial analysis and cost and savings analysis skills.
Problem-solving skills.
Presentation and communication skills.
Attention to detail.
Ability to manage multiple priorities and interpret complex commercial and operational information.

Nice To Haves

Experience within maritime, logistics, procurement, or operational services is advantageous.

Responsibilities

Identify cost-reduction and efficiency opportunities across towage, pilotage, launches, agency fees, bunker services, and other marine support activities.
Manage optimization projects from opportunity identification through analysis, implementation, and benefit realization.
Maintain an improvement-initiative pipeline and monitor milestones and savings targets.
Coordinate activities, actions, dependencies, and milestones across regional and global stakeholders.
Support supplier negotiations, RFIs, RFQs, and tender processes for assigned initiatives.
Conduct market, supplier, tariff, and commercial analysis to identify competitive opportunities and support sourcing strategies.
Collaborate with Procurement, Operations, and Commercial teams on negotiation strategies and improved commercial terms and service arrangements.
Analyze supplier proposals against historical costs, contractual arrangements, operational requirements, and alternative market offerings.
Support implementation of negotiated supplier pricing, service scope, and commercial terms.
Develop and maintain supplier-performance and savings-tracking mechanisms.
Analyze spend, volume, operational, and financial data to identify trends, cost drivers, anomalies, and optimization opportunities.
Prepare business cases, cost-benefit analyses, and savings calculations for commercial and operational decisions.
Validate proposed and realized savings against historical costs, operational requirements, service volumes, and agreed terms.
Produce management reports on project status, realized savings, and future opportunities.
Develop dashboards and reporting tools to monitor performance and support management decisions.
Coordinate assigned initiatives among Operations, Procurement, Commercial, Finance, and Key Account teams.
Engage customers and vendors in optimization initiatives, commercial discussions, and business reviews.
Present analysis, recommendations, savings opportunities, and project updates to leadership and relevant stakeholders.
Facilitate continuous-improvement and cost-optimization meetings and workshops.
Build relationships with regional and global stakeholders to support implementation.
Review processes and recommend improvements to operational efficiency, cost effectiveness, and compliance.
Develop and maintain SOPs, best practices, and project documentation.
Apply project-governance standards consistently and support continuous-improvement methodologies.
Capture and share lessons learned and successful practices for replication across customers, regions, and service categories.