OPS Fiscal Assistant I

University of Florida•Gainesville, FL

1d•Hybrid

About The Position

This position is the backbone of operations as it processes the accounts payable for assigned departments. The incumbent will work within a team to ensure the following items are processed: purchase credit cards (pcards), requisitions, purchase orders, invoices, reimbursements travel requests, travel expense reports, deposits, and cash advances. Review, analysis and accurate data entry will be required within selected software. As software applications adapt and change, this position will be required to learn new skills to accommodate new procedures. This is completed through professional and open communication. The selected candidate will need to navigate UF financial systems to verify allowable funds are available, upload appropriate documentation and to ensure compliancy is adhered to. The Financial Service Center fosters a team effort. This includes a professional and supportive environment. This member will be expected to attend and contribute to training. Travel may be required. There may be times where staff is requested to contribute to a special project or do other duties as assigned. Professional growth is available within the Financial Service Center.

Requirements

High school diploma or equivalent
One year of general accounts transaction experience
Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.
Strong written and verbal skills
Ability to navigate the ticketing system, email communications, and other communication systems as designated by administration.
Ability to perform virtual and in-person conversations.
Ability to learn UF policy and procedures.
Effective verbal, written, and virtual communication.
Excellent customer service, time management, record-keeping and organizational abilities required.
Easily adapts to new and updated software.
Must be able to work well in a team environment.

Nice To Haves

Must possess critical thinking skills.
Skilled in Microsoft Word, Outlook, Excel, Adobe, and Teams programs.
Skilled in accurate data entry.

Responsibilities

Process purchase credit cards (pcards), requisitions, purchase orders, invoices, reimbursements travel requests, travel expense reports, deposits, and cash advances.
Perform review, analysis and accurate data entry within selected software.
Learn new skills to accommodate new procedures as software applications adapt and change.
Navigate UF financial systems to verify allowable funds are available, upload appropriate documentation and ensure compliancy is adhered to.
Attend and contribute to training.
Contribute to special projects or perform other duties as assigned.