Fiscal Assistant - WE059
About The Position
The DGS Fiscal Office is looking to hire for a Fiscal Assistant! The Fiscal Assistant provides clerical and administrative support to the agency’s fiscal services unit. This position assists with routine financial transactions, data entry, document processing, and record maintenance in support of accounts payable, revenue/cash receipts, accounts receivable, and general ledger fiscal functions. The goal of the DGS Fiscal Office is to provide accurate, appropriate and timely financial information that is relevant to a given stakeholder, ensure financial processes are efficient and effective, ensure records are maintained, and provide proactive, courteous customer service. This position is hourly / wage and does not include benefits. All wage employees are limited to working no more than 29 hours per week on average, with a maximum of 1500 hours, over a 12-month period. Work hours may vary based on agency needs and funding availability. This position is not eligible for telework schedule.
Requirements
- Experience with office procedures, data entry, and record maintenance.
- Knowledge and familiarity with accounting or fiscal functions and procedures.
- Ability to perform accurate data entry and basic calculations.
- Attention to detail and ability to follow written procedures.
- Ability to manage multiple work assignments within established timeframes.
- Ability to maintain confidentiality of financial and personnel information.
- Ability to communicate effectively and timely both orally and in writing with agency personnel, outside agency personnel, customers, and vendors.
- Ability to work independently and as part of a team.
- Strong skills in the use of PCs, including experience using word processors, spreadsheets, and automated financial systems.
Nice To Haves
- Knowledge of Commonwealth of Virginia fiscal policies and procedures, including the Prompt Pay Act or Commonwealth Accounting Policies & Procedures (CAPP) Manual.
- Knowledge of Generally Accepted Accounting Principles (GAAP), including accrual and cash basis financials.
- Experience supporting financial processes for complex financial portfolios.
- Experience processing a high volume of fiscal transactions.
- Experience with general ledger accounting or reporting.
- Experience with accounts payable.
- Experience with accounts receivable.
- Experience with revenue/cash receipts.
- Experience with Cardinal financials.
- Experience with Bank of America (BOA) Works.
- Experience with eVA.
- Experience with PeopleSoft.
Responsibilities
- Support accounts payable, revenue/cash receipts, accounts receivable and general ledger activities, including filing, tracking transactions, processing invoices, journal entries and deposits.
- Perform data entry into existing spreadsheets or financial systems accurately and timely.
- Respond to internal requests for fiscal information under supervision.
- Assist with preparing reports, spreadsheets, and logs as needed.
- Maintain organized fiscal records and supporting documentation in compliance with retention requirements.
- Follow internal controls, segregation of duties, and confidentiality requirements.
Benefits
- This position is hourly / wage and does not include benefits.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
