Fiscal Assistant III

University of Florida•Gainesville, FL

20h•Onsite

About The Position

This position is responsible for a variety of fiscal tasks including accounts receivable, accounts payable, purchasing, deposit preparation, administrative functions, and reconciliation. The Fiscal Assistant III will compile service data, generate invoices, process payments, maintain ledgers and records, and resolve financial issues. This role also involves assisting with purchasing, vendor management, and processing travel and expense reports. Additionally, the position prepares various types of deposits, maintains fleet vehicle logs, and participates in monthly financial report reconciliations, ensuring adherence to policies and chart field accuracy.

Requirements

High school diploma or equivalent
Five years of general accounts transaction experience
Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience
Valid Florida Driver's License
Criminal Background Check required

Nice To Haves

Two or more years of experience in fiscal matters
Experience and knowledge of myUFL as it is related to fiscal functions and account reconciliations
Knowledge of UF Finance and State accounting principles and practices and standard office procedures
Knowledge of UF Marketplace and UFGO
Proficiency with computers, basic software applications (e.g. Microsoft Office Word, Excel, PowerPoint, Outlook, Access)
Working knowledge of PeopleSoft
Ability to work independently
Ability to provide professional customer service
Ability to communicate effectively (verbally and in writing)
Ability to plan, organize, and coordinate work assignments

Responsibilities

Compile service data and generate internal and external invoices for EH&S Auxiliary Services.
Collect chart field information from departments and process E2R or E2E journals for payment.
Maintain subsidiary ledger of accounts receivable.
Monitor collection of accounts to ensure payments are received on a timely basis.
Research and resolve finance and accounting related issues, including billing or other accounting errors and work with the appropriate departments to resolve the issues.
Assist in purchasing supplies for EH&S Auxiliary services via UF Purchasing Card or preparing requisitions.
Assist in processing voucher payments, maintaining purchase order records, change orders, and documentation needed to process payments.
Assist in working with vendors to maintain and update their supplier information within the University’s Procurement System.
Maintain accounts payable records and files.
Process Travel Authorizations, Expense Reports, and reconciliation of PCARD charges with Chart field and description and scan required back-up documentation.
Prepare check, Cashnet, EFT, and credit card deposits and maintain accurate records within the UF System and the EH&S system.
Update the EH&S Accounts Receivable system.
Maintain mileage logs, repair expenses, cleaning and fuel consumption for EH&S fleet vehicles.
Converse with vendors and other outside agencies and advise EHS Staff on relevant issues.
Participate in the monthly reconciliation of the delivered monthly financial reports as a Tier 1 Reconciler.
Review transactions for adherence to UF Policy, Chart field accuracy, and address errors when necessary.