Fiscal Assistant II

Virginia Department of Social Services•Halifax, VA

About The Position

Fiscal Assistant II is the full performance level in the occupational group for Fiscal Assistants. Employees are responsible for processing various documents for payment involving auditing for completion and accuracy; reconciling statements by researching fiscal systems; performing numerous bookkeeping functions such as posting financial data, maintaining filing systems, verifying payments, and working with ledgers, journals, and computer printouts. Employees may assist in benefit issuance such as EBT card issuance and problem resolution. The Fiscal Assistant II class is distinguished from the Fiscal Assistant III class by the latter’s acting as a paraprofessional and performing fiscal control and agency accounting work associated with the preparation, maintenance, analysis, and processing of accounting records and financial transactions.

Requirements

Working knowledge of accounting and bookkeeping principles and practices
Working knowledge of office practices and procedures
Working knowledge of keeping fiscal accounts and records
Working knowledge of data processing and spreadsheet applications
Skill in operating a personal computer, associated business and agency software, a calculator, and other office machines
Demonstrated ability to maintain detailed fiscal records and files
Demonstrated ability to develop and maintain good working relationships with County personnel and the general public
Demonstrated ability to communicate effectively both orally and in writing
Demonstrated ability to use mathematics to solve problems
High school diploma supplemented with bookkeeping coursework, and related fiscal support experience personal computer and associated business and agency software OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities

Responsibilities

Provides customer service and monitors transactions
Processes program orders, invoices and account payments, prepares bids for procurement, develop and maintain financial records, complete forms and reports
Processes and pays administrative bills, public assistance payments and state reporting
Processes warrant registers/makes money payments for assistance and POS
Processes case actions and administrative bills
Reports financial and administrative expenditures
Receipts, posts and disburses monies in Special Welfare accounts
Collects and accounts for monies
Provides receipts and performs related record keeping functions
May prepare payrolls, personnel forms, mails and distributes accounts payable checks, and issues special checks
May serve as back up to EBT issuance staff