Fiscal Associate

The Ohio State University • Columbus, OH

2d • Onsite

About The Position

The College of Arts and Sciences seeks a Fiscal Associate to support a group of academic units. The Fiscal Associate leverages advanced operational knowledge to accomplish work independently, prioritizing transaction volume over the course of the academic year, as well as across multiple departments. This position is the first point of contact, initiating Workday financial transactions, advising personnel, liaising with other university offices and suppliers, and managing risk by ensuring compliance with university, college and department policies, guidelines, and standard operating procedures, as well as budget limits. The Fiscal Associate is the Purchasing Card Manager and coordinates all aspects of procurement of supplies, services, and equipment. The Fiscal Associate is also the Equipment Coordinator for all assets; responsible for purchasing, tracking, auditing, and disposing of physical assets. The Fiscal Associate supports the Business Operations Managers in the coordination of space, including submission of facilities requests and administrative support for renovation projects. The Fiscal Associate anticipates, researches, and proposes solutions to financial problems based on established guidelines and precedent and escalates when needed to department leaders. The Fiscal Associate maintains the confidentiality of sensitive information, utilizing discretion and judgment in all matters; manages records in compliance with the university general records retention schedule, and is expected to continue professional development while providing secondary support to the Fiscal Officer, Business Operations Managers, Analysts, and the department. Manage Philosophy graduate student groups and Council of Student Affairs (CSA) process. Act as the primary point of contact for Student Financial Aid (SFA) submissions. Attend relevant departmental and university meetings as required. Perform other duties as assigned. The Fiscal Associate is expected to participate in regularly scheduled staff meetings and other department committees where their expertise may be required.

Requirements

• A minimum of two (2) years of experience in a business or finance capacity
• Experience with financial procurement functions
• Knowledge of accounting principles and applications and financial management principles and practices
• Strong written and verbal communication skills
• Demonstrated proficiency with the Microsoft Office Suite
• High School diploma or GED

Nice To Haves

• Associate Level Degree in Accounting, Business Administration, Finance, or related area, or an equivalent combination of education and experience
• Demonstrable experience with business process improvement
• Experience with and knowledge of university policies, procedures, and enterprise/financial systems (e.g. Workday)
• Ability to manage multiple time-sensitive priorities with limited guidance
• Works well in a collaborative team environment
• Experience working in an academic setting

Responsibilities

• Initiating Workday financial transactions
• Advising personnel
• Liaising with other university offices and suppliers
• Managing risk by ensuring compliance with university, college and department policies, guidelines, and standard operating procedures, as well as budget limits
• Serving as the Purchasing Card Manager and coordinating all aspects of procurement of supplies, services, and equipment
• Serving as the Equipment Coordinator for all assets; responsible for purchasing, tracking, auditing, and disposing of physical assets
• Supporting Business Operations Managers in the coordination of space, including submission of facilities requests and administrative support for renovation projects
• Anticipating, researching, and proposing solutions to financial problems based on established guidelines and precedent and escalating when needed to department leaders
• Maintaining the confidentiality of sensitive information, utilizing discretion and judgment in all matters
• Managing records in compliance with the university general records retention schedule
• Continuing professional development
• Providing secondary support to the Fiscal Officer, Business Operations Managers, Analysts, and the department
• Managing Philosophy graduate student groups and Council of Student Affairs (CSA) process
• Acting as the primary point of contact for Student Financial Aid (SFA) submissions
• Attending relevant departmental and university meetings as required
• Performing other duties as assigned
• Participating in regularly scheduled staff meetings and other department committees where their expertise may be required

Benefits

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED