Fiscal Officer

State of Maryland • Allegany, MD

9h • Hybrid

About The Position

This position serves as the Fiscal Analyst for the Office of Home Energy Programs (OHEP) and is responsible for monitoring and managing program expenditures, developing budgets and projections, maintaining fiscal accountability of State and federal funds, tracking Blanket Purchase Orders (BPO) obligations in Financial Management Information System (FMIS) and related systems, and producing fiscal reports to ensure accurate financial oversight and compliance with State and federal requirements. The nature of the work encompasses administrative staff work related to the administration of departmental policy and overseeing or coordinating agency operations or functioning as a Special Assistant to an executive. Employees engaged in overseeing or coordinating agency operations are responsible for planning, organizing, implementing, administering and supervising the interpretation and application of agency policies, directives and procedures designed to accomplish the mission of the agency. Employees functioning as Special Assistants to departmental executives are responsible for program or project review, development, evaluation and coordination. Employees in this classification do not supervise.

Requirements

• Graduation from an accredited high school or possession of a high school equivalency certificate.
• Six years of administrative staff or professional work.
• Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.
• Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and two years of experience in administrative staff or professional work for the required experience.
• Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.

Nice To Haves

• One year of experience in a governmental or grant funded fiscal department managing fiscal operations, budgeting, or financial reporting.
• One year of experience monitoring and projecting program expenditures, benefit payments, and administrative budgets in a Human Service Program or supporting program leadership in fiscal planning and decision-making.
• One year of experience developing or maintaining annual and multi-year program budgets.
• One year of experience handing confidential information.
• One year of experience working with internal and external customers or community stakeholders.
• One year of experience reviewing or evaluating or assisting in the development of agency policies and programs.

Responsibilities

• Monitors weekly program expenditures across all OHEP funding sources by reviewing FMIS reports, fiscal trackers, and payment records to ensure accurate reconciliation and compliance with approved budget allocations.
• Develops annual and multi-year program budgets based on historical expenditures, projected program demand, and available funding sources.
• Produces recurring and ad hoc fiscal reports summarizing expenditures, obligations, projections, and budget utilization for program leadership, DHS Finance, and external stakeholders.
• Develops and maintains the annual benefit matrix by analyzing available funding levels, projected caseloads, and average energy costs.
• Coordinates with Procurement and Accounts Payable staff to facilitate timely processing of payments, BPO setup, and vendor payments.
• Assists in the direction of the daily operations of a unit or division.
• Evaluates efficiency of operations and develops, revises and recommends new policies, standards, and workflow procedures, using new technology where appropriate.
• Interprets and applies or oversees the application of agency policies, rules and regulations to accomplish the work of the unit or division.
• Implements new regulations and policies as directed by upper management.
• Sets goals and deadlines and oversees the workflow of the unit.
• Coordinates workflow with administrators of other units in areas of work spanning multiple units.
• Coordinates leave and staff coverage of unit or division.
• Performs other related duties.
• Researches and compiles information as directed by the executive and may recommend innovative ideas or methods of doing business.
• Reviews, evaluates and assists in the development of agency policies and programs.
• Promotes the work of the agency through frequent contact with interested groups and individuals.
• Makes recommendations to upper management and executives concerning new or revised legislation affecting the agency.
• Develops and recommends new standards, methods of operation and new technology to accomplish the mission of the agency.
• May work on sensitive and confidential projects requiring discretion and judgment in the release of information.
• May act as the representative of the executive in meetings and conferences.
• May act as a liaison between the executive and agency units.
• May act as team leader for special projects.

Benefits

• health insurance
• dental
• vision plans
• six (6) personnel days annually (prorated based on start date)
• ten (10) days of accumulated annual leave per year
• fifteen (15) days of accumulated sick leave per year
• up to sixty (60) days of paid parental leave upon the birth or adoption of a child
• at least twelve (12) holiday per year
• retirement pension

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED