OPS ADMINISTRATIVE ASSISTANT I - 42901870

State of Florida • Tallahassee, FL

23h • Onsite

About The Position

This is a full-time Other Personal Services (OPS) position within the Division of Agricultural Environmental Services, specifically in the Pest Control Licensing Section of the Bureau of Licensing and Enforcement. The role involves serving as a receptionist, handling mail and correspondence, managing data entry, and performing other assigned duties.

Requirements

• A high school diploma or its equivalent and five (5) years of administrative or clerical experience; or An equivalent combination of education and experience which equals five (5) years can substitute for the above requirements; or A bachelor's degree (4 years) from an accredited college or university and one (1) year of administrative experience; or A master's degree (6 years) from an accredited college or university can substitute for the required experience.
• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.
• Ability to communicate effectively.
• Ability to work independently.
• Ability to deal with the public in a tactful and courteous manner.
• Ability to use a personal computer.
• Must pass a background screening, including fingerprinting, as a condition of employment.

Responsibilities

• Serve as receptionist for Pest Control Licensing Section of the Bureau of Licensing and Enforcement by directing telephone calls to employees.
• Assist incoming visitors as needed and direct to appropriate staff.
• Perform receptionist duties according to established policies and procedures.
• Handle all incoming mail for the Pest Control Licensing Section.
• Open, review, date stamp and log in all incoming mail and monies and distribute within the bureau according to established policies and procedures.
• Handle correspondence for the section.
• Type correspondence, folders, labels, licenses, spreadsheets, etc.
• Scan and index incoming paperwork.
• Maintain alphabetical files for records.
• Perform correspondence and filing duties as directed by supervisor and in accordance with established policies and procedures.
• Update, transmit, retrieve, and change information to records in applicable data bases.
• Perform data entry activities in accordance with established policies and procedures and with designated databases.
• Perform other duties as assigned by supervisor.

Benefits

• Participation in state group insurance (must meet eligibility requirements)
• Participation in the Florida Deferred Compensation Plan (457b)
• State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan)
• Flexible Spending Accounts
• Employee Assistance Program (EAP)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED