OPS ADMINISTRATIVE ASSISTANT II - 22092890

State of Florida • Tallahassee, FL

7d • Onsite

About The Position

This OPS position provides complex clerical, administrative, and program coordinating support to the Office of Family Courts. This position works independently, reporting major activities through periodic meetings. This position performs a variety of administrative, accounting, and fiscal duties to assist in managing daily business and supporting operations. The position also audits and tracks monthly expenditures in FLAIR, prepares bills and processes invoices for payment, and processes travel reimbursement requests.

Requirements

• Bachelor’s degree.
• Two years of work experience in business administration, office skills, or related field.
• Submit a complete and accurate application profile, which includes essential information such as dates of service, reasons for leaving, and other qualifications.
• Ensure that all employment history and detailed information about work experience are included in the application. This should encompass military service, self-employment, job-related volunteer work, internships, and any other relevant experiences, along with explanations for any employment gaps.
• Fingerprinted for the purpose of conducting a criminal history record check.
• Satisfactory criminal background check.

Nice To Haves

• Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.
• Additional relevant education may substitute for the recommended experience on a year-for-year basis, excluding supervisory experience.

Responsibilities

• Provide general administrative support including, but not limited to, answering telephones, making travel/meeting arrangements, and filing.
• Conduct general bookkeeping, prepares purchase requisitions, processes purchasing card transactions, and processes travel reimbursements.
• Prepare fiscal reports and audits/tracks monthly expenditures.
• Prepare materials for meetings and training events.
• Compile, update, and maintain case law updates.
• Complete other duties and special projects as assigned or needed.

Benefits

• Membership in the Florida Retirement System
• Optional enrollment in a subsidized health insurance plan
• Optional enrollment in life, dental, and disability insurance plans
• Paid term life insurance

What This Job Offers

• Career Level: Mid Level