Administrative Assistant II

Iowa State University•Ames, IA

3d•Onsite

About The Position

Join a team that keeps things running smoothly behind the scenes at the Center for Industrial Research and Service (CIRAS). This role provides essential administrative and operational support that helps our staff serve clients, manage projects, and deliver impactful programs across Iowa. You’ll handle a variety of day-to-day responsibilities, including processing invoices and purchases, maintaining office supplies and shared spaces, managing mail and inbox inquiries, and supporting data entry and reporting needs. You’ll also help coordinate meetings and events, assist with onboarding logistics, and support communications like newsletters and outreach materials. This position is ideal for someone who is organized, dependable, and enjoys keeping operations efficient and on track while supporting a collaborative, mission-driven team.

Requirements

High school diploma or equivalent
3 years of related experience

Nice To Haves

Experience providing administrative support in a professional office environment requiring a high level of confidentiality, organizational skills, and attention to detail.
Experience coordinating meetings or events, including scheduling, catering, and materials preparation.
Experience supporting routine administrative processes such as invoicing, purchasing, or data entry.
Experience proofreading or supporting the preparation of communications materials.
Experience working with databases or CRM systems (e.g., Salesforce).