Administrative Assistant II

Inframark•Katy, TX

1d•Onsite

About The Position

The Administrative Assistant II is responsible for providing administrative support of the on-site office, and primarily to perform compliance inspections and architectural reviews for the Association.

Requirements

Proficient in use of Microsoft Office software
Possess effective and professional communication skills, both verbal and written
Multi-tasking abilities essential
Strong organizational, leadership and problem-solving skills
High School Diploma or GED
1-2 years related experience preferred
Intermediate proficiency with Microsoft Office applications & internet.
Ability to learn new software quickly.
Working knowledge of post office protocol, mail processing, work order systems & handling.
Attention to detail and professionalism required.
Communicates clearly & professionally.
Contributes to a positive internal & external cu

Nice To Haves

Community management or HOA experience preferred.

Responsibilities

Supports the workflow for architectural reviews and compliance inspections.
Answers and directs phone calls, including distribution of off-hours messages.
Provides back up support to other Administrators including the Front Desk.
Assists and directs all guests, clients and customers for meetings, appointments and service.
Performs general office support duties including copying, filing, mailing and faxing; maintaining office directories and filing systems; managing office supplies.
May also perform support tasks related to customer service, finance and human resources as needed.
Prepares basic correspondence (email, letter, etc.) as directed by manager and appropriate team members.
Data entry required.
Process, filter, and prepare work orders.
Performs compliance inspections daily.
Process letters.
Enter and process architectural applications as directed by the Manager.
Process architectural responses when decisions are rendered as directed.
Respond to Resident calls, emails and in person inquiries related to compliance letters and architectural applications.
Assists Managers and Coordinators with Board/Committee reports and meeting preparation.
Some evening/night property inspections may be required.
Assists with special projects as needed.
Other duties as assigned.