Administrative Assistant II
About The Position
The Administrative Assistant for the Finished Goods department will be responsible for: Managing the work schedules for the Finished Products Areas including PS&D, C&A, PM1, and PM3. Ensure scheduling information is accurately entered into the payroll management system and work with area managers to resolve any exception for payroll reporting Manage vacation scheduling for all hourly employees Review and track attendance issues and coordinate with Human Resources when discipline is appropriate Provide administrative support to the Finished Products Manager, including scheduling, record keeping, critical staff communications Ensure critical administrative and office supplies are maintained for the Finished Products department Administrative Support Facilitates business communications between managers, staff, and outside business contacts by coordinating meetings, including preparing presentations, coordinating caterings and equipment Routes incoming mail as appropriate; prepare outgoing mail and correspondence, including email, faxes, and UPS shipments Prepares confidential correspondence for manager(s) and his/her direct reports Organizes and maintains effective filing system and records Processes and reviews expense reports when necessary Management Support Generates performance reports for managers, including scorecards, inventory reports, shipment analyses, and multiple variance analyses Works cooperatively with the various team(s) in efforts to better focus strategies for improvement Participates in employee involvement teams Works with teams in creating high level presentations Assist managers within the department in Crew level communications Special Projects Participates in special projects as assigned Supports engagement activities within the department and key milestone achievement recognition
Requirements
- High School Diploma or equivalent
- 3+ years of office administrative experience required
- Must be proficient in Microsoft Word, Excel and have exceptional organizational skills, be self-motivated, able to set priorities and maintain confidentiality
- Customer service oriented supporting a diverse customer group
- Self-directed and high initiative with ability to handle variety of tasks in a 24/7 manufacturing environment
- Must be able to work with a diverse group of people in a professional manner and be able to handle several work tasks concurrently
- Provide needed support to 24/7, 365-day manufacturing operations
- Some mental, visual, physical fatigue from computer terminal use
- Reading
- Keyboarding
- Communication
- Office and manufacturing environment
- Must wear required Personal Protective Equipment in the manufacturing environment
- Excellent listener who can work through conflict.
- Truly enjoys working with a variety of people and personalities
- Confidence in dealing with ambiguity; bringing different perspectives to light and rallying others to aligned goals and objectives
- High degree of business curiosity; quick learner with a proactive and agile mindset
- Optimistically looks toward the future for opportunities to innovate and improve
- Strong verbal and written communication skills and ability to effectively communicate with all levels of employees
- Demonstrated ability to understand the organizational impact in decision making; see the big picture and distil it into action plans
- Able to think strategically and act tactically; hands on
Nice To Haves
- Associates or Bachelor’s Degree in Business or related field preferred
- Previous report generation, leadership support and analytical skills desired
- Knowledge of Microsoft Access, SharePoint, and website administration is preferred
Responsibilities
- Managing the work schedules for the Finished Products Areas including PS&D, C&A, PM1, and PM3.
- Ensure scheduling information is accurately entered into the payroll management system and work with area managers to resolve any exception for payroll reporting
- Manage vacation scheduling for all hourly employees
- Review and track attendance issues and coordinate with Human Resources when discipline is appropriate
- Provide administrative support to the Finished Products Manager, including scheduling, record keeping, critical staff communications
- Ensure critical administrative and office supplies are maintained for the Finished Products department
- Facilitates business communications between managers, staff, and outside business contacts by coordinating meetings, including preparing presentations, coordinating caterings and equipment
- Routes incoming mail as appropriate; prepare outgoing mail and correspondence, including email, faxes, and UPS shipments
- Prepares confidential correspondence for manager(s) and his/her direct reports
- Organizes and maintains effective filing system and records
- Processes and reviews expense reports when necessary
- Generates performance reports for managers, including scorecards, inventory reports, shipment analyses, and multiple variance analyses
- Works cooperatively with the various team(s) in efforts to better focus strategies for improvement
- Participates in employee involvement teams
- Works with teams in creating high level presentations
- Assist managers within the department in Crew level communications
- Participates in special projects as assigned
- Supports engagement activities within the department and key milestone achievement recognition
Benefits
- Benefits, including medical, dental, vision, and more, generally begin after 30 days.
- Our paid time off includes vacation days, personal days, and company holidays.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
