Administrative Assistant II

University of Florida • Gainesville, FL

2d • Onsite

About The Position

This position is responsible for coordinating Pcard charges, reimbursements, and Travel in UF’s system. Tasks may include creating a Travel Authorization, making reservations, assessing transportation needs and other arrangements as needed, collecting required documentation, preparing and resolving issues with Expense Reports, and processing student reimbursements. The role also assists with acquiring and renewing software, subscriptions, data, and service agreements for the WCB, acting as a liaison between suppliers and UF’s Procurement office. Additionally, the position assists with the payment of college items and unit needs supported by ITO, including processing invoices and resolving issues. The Administrative Assistant II supports the Print & Mail Shop Manager during heavy workload periods, providing services such as photocopying, assisting with large projects, processing exam scantrons, receiving packages, and distributing mail. The role also assists with the college’s Asset Management, ensuring new qualifying items are processed, assisting with IT device disposal requests, and aiding with the annual accounting of the college’s inventory. The ideal candidate is expected to function independently, meeting with the supervisor to set priorities and resolve problems as needed.

Requirements

• High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.

Nice To Haves

• Knowledge of PeopleSoft modules is a plus
• Ability to plan, organize, and coordinate work assignments
• Knowledge of UF’s purchasing procedures and basic accounting concepts
• Knowledge of office procedures
• Ability to determine work priorities
• Ability to establish and maintain effective work relationships

Responsibilities

• Coordinates Pcard charges, reimbursements, and Travel in UF’s system.
• Assists with acquiring and renewing software, subscriptions, data, service agreements, etc. for the WCB.
• Assists with the payment of college items and all unit needs supported by ITO.
• Assists with supporting the Print & Mail Shop Manager during heavy workload periods.
• Assists with the college’s Asset Management.
• Other tasks as assigned by supervisor.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED