Administrative Assistant II
About The Position
The Department of Physical Medicine and Rehabilitation at the University of Florida is seeking an Administrative Assistant II. The Administrative Assistant will be expected to complete a variety of complex administrative and clinical tasks requiring skill in executive procedures including planning, organizing, and coordinating work assignments. Job duties include: Receiving incoming telephone calls, emails and correspondence for the attending physician s. Receiving and processing all incoming mail. Maintaining the appointment calendars for attending physicians, scheduling meetings and conferences independently. Arranging official travel for the attending physician including making reservations for hotel accommodations and conference registration. Responsible for assisting with patients' telephone calls and emails. This includes but is not limited to scheduling new, return, and procedure appointments, directing calls to the appropriate physician. Communicating with financial representatives regarding insurance authorizations and appointment approvals prior to scheduling procedures. Coordinating with each faculty and mid-level their renewal of Florida License, DEA, professional academic societies, and credentialing in order for their appointments to remain active.
Requirements
- High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.
Nice To Haves
- Experience in a healthcare setting
- Familiarity with administrative support responsibilities
Responsibilities
- Receiving incoming telephone calls, emails and correspondence for the attending physician s.
- Receiving and processing all incoming mail.
- Maintaining the appointment calendars for attending physicians, scheduling meetings and conferences independently.
- Arranging official travel for the attending physician including making reservations for hotel accommodations and conference registration.
- Assisting with patients' telephone calls and emails, including scheduling new, return, and procedure appointments and directing calls to the appropriate physician.
- Communicating with financial representatives regarding insurance authorizations and appointment approvals prior to scheduling procedures.
- Coordinating with each faculty and mid-level their renewal of Florida License, DEA, professional academic societies, and credentialing in order for their appointments to remain active.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
1,001-5,000 employees
