OPS ADMINISTRATIVE ASSISTANT II - 67980033 1

State of Florida • Tallahassee, FL

1d • Onsite

About The Position

The Agency seeks team members who demonstrate the qualities of being humble, hungry, and smart and lead others to embody the same. This entails lacking excessive ego, sharing credit, being self-motivated, and exercising good judgment and intuition regarding the subtleties of group dynamics. This position with APD will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency’s mission. Responses to the qualifying questions are required and must be verifiable based on your submitted application, and “see resume” will not be considered an acceptable response. The Administrative Assistant provides high-level administrative and clerical support to the Director of Administration and Facility Services. This position is responsible for coordinating office operations, managing communications, maintaining records, and supporting departmental projects to ensure efficient and effective administrative support and daily business operations.

Requirements

• High school diploma or equivalent required
• At least 1 year of administrative or clerical experience.
• Demonstrate strong organizational and time management skills with attention to detail
• Work independently and as part of a team
• Problem-solve and take initiative
• Show professionalism
• Handle confidential information
• Prioritize tasks and manage multiple assignments
• Proficiency in standard office software (e.g., Microsoft Office or similar tools)
• Skilled in organization and time management

Nice To Haves

• Associate or bachelor’s degree preferred.

Responsibilities

• Acts as record custodian for the Division of Administration and Facility Operations. Responsible for controlling the purging and preparation of records for storage.
• Provides administrative support to include tracking assignments, preparing correspondence, scheduling meetings, training, and various other office activities. Make travel arrangements and processes travel reimbursements for all team members that are in the Division of Administration and Facility Operations office as needed.
• Responsible for purchasing duties for assigned units. Tracks and reconcile expenditures.
• Ensure compliance with administrative procedures and organizational standards.
• Serves as HR liaison, prepares advertisements and request to hires. Assist with other HR processes for Division as needed.
• Handle confidential and sensitive information with discretion.
• Performs other duties as assigned.

Benefits

• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options
• And more!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED