Administrative Assistant 1

Coastal International Security, Inc • Los Alamos, NM

2d • Onsite

About The Position

Los Alamos National Laboratory is seeking a reliable and detail-oriented Administrative Assistant to provide essential office support to laboratory staff. The primary focus of this role is digitizing hardcopy documents - scanning files into electronic systems and properly shredding physical copies - while supporting a range of general administrative activities. This is an entry-level, full-time temporary position ideal for candidates looking to gain experience in a federal laboratory environment.

Requirements

• Citizenship required
• High school diploma or equivalent - entry level candidates welcome
• Little or no previous administrative experience required - on the job training provided
• Basic computer proficiency including Microsoft Office Suite (Word, Excel, Outlook)
• Strong attention to detail and ability to handle repetitive tasks accurately
• Reliable, punctual, and professional in a federal office environment
• Must be a U.S. Citizen
• Must be able to work 100% onsite in Los Alamos, NM
• Must be able to commit to a full-time schedule for the duration of the temporary assignment (up to 6 months)
• Must be comfortable with repetitive document scanning and shredding tasks as the primary daily function

Nice To Haves

• Prior office, clerical, or administrative experience a plus
• Experience with document scanning equipment or electronic filing systems
• Familiarity with records management or document control practices

Responsibilities

• Scan hardcopy documents into electronic filing systems with accuracy and attention to detail
• Shred hardcopy documents following proper records management and security protocols
• Maintain and organize electronic and hardcopy files
• Track and convey messages and generate internal and external correspondence as needed
• Coordinate calendars, schedules, meeting logistics, and travel arrangements as assigned
• Order office supplies and maintain inventory
• Serve as a resource for staff regarding established administrative policies and procedures
• Support general office operations and other administrative tasks as directed

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED