OPS ADMINISTRATIVE ASSISTANT I - 37970626 1 1 1

State of Florida • Spring Hill, FL

5d • Onsite

About The Position

Dade Battlefield State Park is looking for a self-motivated park service professional to fill an OPS Administrative Assistant I position, providing visitor services, and administration skills. The applicant must possess good visitor service and administrative skills, be able to work independently when required. This position is 29 hours per week.

Requirements

• Compliance with the processing requirements of Chapter 215.422, F.S. is mandatory.
• Knowledge of office procedures; correct spelling, punctuation and grammar usage.
• Knowledge of and ability to accurately and completely fill out forms and/or reports.
• Knowledge of and ability to act as authorized purchasing agent for My Florida Market Place and purchasing (P-card) transactions.
• Knowledge of and ability to use Quicken.
• Skill in typing.
• Skill in and ability to utilize a computer and software programs such as Microsoft Office Suite.
• Skill in and ability to efficiently and accurately perform cash register transactions including cash handling and making correct change.
• Skill in and ability to type letters, memoranda and other standard business forms in correct format.
• Skill in and ability to prepare and maintain financial records.
• Skill in and ability to maintain a budget and submit associated reports in established timeframes.
• Skill in and ability to organize files and other records.
• Skill in and ability to act as office receptionist and handle telephone calls in a courteous and effective manner.
• Ability to utilize software to track park budget.
• Ability to perform basic arithmetical calculations.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to operate and/or utilize a variety of business and office machines to include computer.
• Ability to operate cash register.
• Ability to maintain a valid driver’s license.
• Ability to successfully complete background and fingerprint check.
• Valid Drivers’ License

Nice To Haves

• Able to work independently when required.

Responsibilities

• Provides administrative and secretarial support in a variety of technical and professional areas to the Park Manager and other park staff.
• Types all correspondence for park staff including reports, meeting minutes, forms, budget requests, and related items.
• Compiles and edits the information for reports.
• Receives and reads incoming mail, screen items which can be handled personally, forwarding remainder to supervisor or other park staff with necessary background material.
• Maintains tracking system to ensure correspondence, reports and other work is timely performed.
• Acts as a receptionist, answer and make telephone calls, operate two-way radio, relay messages, answer questions from the public, give information and directions, handle general complaints or divert matters to appropriate person, and all related work dealing with park operation in park office.
• Process weekly report and receipts.
• Processes invoices, requisitions and field purchase orders pertaining to the office administration for payment.
• Uses Quicken to project and track budget items for the park.
• Maintains inventory of forms and office supplies.
• Updates and maintains Operations Procedures Manual and Department Directives Manual.
• Reviews monthly and OPS payrolls to verify accuracy, processes routine and special reports as required.
• Performs related work as required.

Benefits

• Participation in state group insurance (must meet eligibility requirements).
• State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan, for more information, please visit Corebridge Financial).
• Flexible Spending Accounts.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed